High School Front Office Coordinator (Part-Time)

High School; Wellesley (MA); On-site; USD 36,000 - 45,000; Part time

Job summary

Wellesley Public Schools High School is seeking an Office Secretary for the Main Office on a 0.5 FTE basis. The role involves greeting visitors, handling phones, and assisting with communications to families about financial obligations.

The position supports the Principal’s secretary, processes purchase orders, and performs general clerical tasks while maintaining confidentiality and professionalism in a school environment.

Qualifications

• High School diploma or equivalent; associate degree preferred.
• Three+ years of office experience, preferably in a public school.
• Strong knowledge of modern office equipment and software.
• Proficiency in Microsoft Office and Google Suite; willingness to learn new software.
• High level of professionalism and ability to maintain confidentiality.
• Excellent verbal and written communication skills.

Responsibilities

• Greets visitors and directs to the appropriate person.
• Handle phone calls and front desk duties; sign in visitors.
• Assist with email communications to families about outstanding balances.
• Generate purchase orders and communicate with the business office.
• Support the Principal's secretary and cover during absences.
• Perform general clerical tasks as needed.

Skills

Office experience

Microsoft Office

Google Suite

Customer service

Communication skills

Teamwork

Education

High School diploma

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Access

Job description

Wellesley Public Schools High School is seeking an Office Secretary for the Main Office on a 0.5 FTE basis. The role involves greeting visitors, handling phones, and assisting with communications to families about financial obligations.

The position supports the Principal’s secretary, processes purchase orders, and performs general clerical tasks while maintaining confidentiality and professionalism in a school environment.