Executive Assistant

Wellesley; Wellesley (MA); On-site; USD 40,000 - 53,000; Part time

Benefits offered by this job

Health insurance

Vacation time

Sick time

Retirement plan

Job summary

The Town of Wellesley is hiring an Executive Assistant to support the Department of Public Works. The position can be part-time or full-time up to 40 hours per week and reports to the Director of Public Works.

The role involves managing the Director’s office, handling confidential information, and exercising independent judgment. Ideal candidates will have a Bachelor’s degree or equivalent, 3–5 years of EA experience, and strong MS Office skills, with excellence in communication and

Qualifications

• Bachelor’s Degree or equivalent required.
• Three to five years of experience as an executive assistant or similar role.
• Excellent oral and written communication skills.

Responsibilities

• Calendar management and scheduling.
• Meeting coordination and minutes.
• Customer service and public inquiries handling.
• Document management for contracts and records.
• Correspondence including updating the department website.

Skills

Communication

Interpersonal skills

Prioritize workflow

Education

Bachelor’s Degree or equivalent

Tools

Microsoft Office

Job description

Job Opportunities

Current employment opportunities for the Town of Wellesley. Subscribe to job posting notifications to be automatically alerted of the latest career opportunities by clicking on the Notify Me button.The Town of Wellesley is an Equal Opportunity/Affirmative Action Employer. Prospective employees will receive consideration without discrimination because of race, creed, color, sex, age, national origin, disability, veteran status or sexual orientation.

You can find job opportunities at Wellesley Public Schools here.

Executive Assistant

The Department of Public Works is looking for an Executive Assistant, part-time or full-time up to 40 hours per week. Reporting to the Director of Public Works, the Executive Assistant’s primary responsibility is to manage the Director’s office by performing a variety of administrative and secretarial tasks to ensure smooth and efficient operations. The Executive Assistant exhibits a professional demeanor in all interactions, safeguards confidential information and exercises independent judgment.

Responsibilities

• calendar management
• meeting coordination and minutes
• customer service
• document management related to contracts, department files, and other records
• correspondence and communications including updating the Department’s website
• department time tracking and processing
• maintaining employee recordsprocessing workers’ compensation and other insurance claims
• knowledge of Departmental activities, policies, practices, and procedures

Minimum requirements

• Bachelor’s Degree or equivalent.
• Three to five years of experience as an executive assistant, or equivalent position.
• Demonstrated ability to work independently and prioritize workflow.
• Demonstrated ability to do accurate and detailed work.
• Excellent oral and written communication skills.
• Excellent interpersonal skills to deal effectively and tactfully with the public, co-workers, other employees, officials, and other agencies.
• Advanced skills in Microsoft Office products (Word, Excel and Power Point).

Anticipated hiring range

is $35.50 - $40.65, full salary range is $35.50- $47.84, depending on qualifications with excellent benefits (health insurance, vacation, sick time, retirement plan).