School Front Office Secretary & Community Liaison

Woodford-County-Public-Schools; Versailles (KY); On-site; USD 32,000 - 44,000; Full time

Job summary

Woodford County Board of Education seeks a School Secretary to be the welcoming heartbeat of the front office. You will serve students, parents and the community, supporting the Principal with clerical tasks, record-keeping, and public relations while maintaining a safe, well-organized office.

Your role involves coordinating office activities, handling multiple interruptions, and ensuring accurate records and timely communication across school operations.

Qualifications

• High School Diploma or GED is required.
• Pleasing personality and professional demeanor.
• Knowledge of modern office practices, procedures and equipment.
• Knowledge of record-keeping techniques and health/safety regulations.
• Strong English usage, grammar, spelling and vocabulary.
• Good oral and written communication abilities.
• Interpersonal skills with tact, patience and courtesy.
• Telephone techniques and etiquette.
• Basic first aid knowledge and ability to administer if needed.
• Experience with standard office machines and computers.
• Ability to perform varied clerical and secretarial duties to support the Principal.
• Ability to handle public relations and communications for the Principal.
• Mathematical competency (basic arithmetic).
• Ability to type at a reasonable speed.
• Ability to work independently and follow directions.
• Ability to maintain confidentiality and meet schedules.

Responsibilities

• Organize and schedule office activities for the Principal.
• Prepare and maintain reports, records and files related to students, staff and budgets.
• Serve as secretary to the Principal; draft routine communications and minutes.
• Handle attendance, enrollment, payroll and student activity data.
• Collect and account for monies; process according to procedures.
• Administer first aid to ill or injured students and contact appropriate personnel.
• Register, release or transfer students; manage enrollment information.
• Operate office machines including typewriter, calculator and computers.
• Requisition, store and distribute supplies; maintain inventory.
• Provide clerical support to faculty and staff; orient new and substitute teachers.
• Other duties as assigned by Building Principal.

Skills

Pleasing personality

Record-keeping

First aid

English usage

Telephone etiquette

Public relations

Clerical duties

Time management

Interpersonal skills

Computer skills

Attention to detail

Organizational skills

Office equipment

Education

High School Diploma or GED

Tools

Typewriter

Calculator

Copiers

Computer equipment

Job description

Woodford County Board of Education seeks a School Secretary to be the welcoming heartbeat of the front office. You will serve students, parents and the community, supporting the Principal with clerical tasks, record-keeping, and public relations while maintaining a safe, well-organized office.

Your role involves coordinating office activities, handling multiple interruptions, and ensuring accurate records and timely communication across school operations.