School Front Office Coordinator

TrulyHired; Exeter (NH); On-site; USD 42,000 - 52,000; Full time

Job summary

Exeter High School is seeking a welcoming, organized Administrative Assistant for the Main Office. You will be the first contact for students, families, staff, and visitors, handling front desk duties, attendance support, mail processing, and scheduling with discretion and professionalism.

You will maintain calendars, assist with school activities, and coordinate communications while upholding confidentiality and security procedures in a fast-paced environment.

Qualifications

• High school diploma required; associate's degree or related coursework preferred.
• Experience in an administrative, receptionist, customer service, or school office setting preferred.
• Strong interpersonal and communication skills with students, families, staff, and community.
• Excellent organizational skills with ability to prioritize multiple responsibilities.
• Proficiency with Google Workspace and Microsoft Office applications.
• Ability to learn district software systems.
• Ability to maintain confidentiality and exercise sound judgment.
• Comfortable working in a busy environment with frequent interruptions.

Responsibilities

• Serve as the primary receptionist for the Main Office, greeting visitors.
• Monitor secure entrance, issue visitor badges, and follow security procedures.
• Supervise student traffic entering and leaving the Main Office.
• Answer and direct incoming calls with accurate information.
• Receive, process, and distribute mail, packages, and deliveries.
• Maintain organized office files, records, and correspondence.
• Assist students, caregivers, and staff by answering questions and routing inquiries.
• Prepare and distribute correspondence, reports, forms, and communications.
• Assist with calendars, scheduling meetings, and coordinating activities.
• Support attendance, student records, and other office functions.
• Maintain confidentiality of student and personnel information.
• Assist with emergency procedures and communications as needed.
• Perform additional admin and clerical duties to support operations.

Skills

Customer service

Written and verbal communication

Organizational skills

Attention to detail

Calm under pressure

Independent work

Flexibility

Education

High school diploma

Associate's degree preferred

Tools

Google Workspace

Microsoft Office

Job description

Exeter High School is seeking a welcoming, organized Administrative Assistant for the Main Office. You will be the first contact for students, families, staff, and visitors, handling front desk duties, attendance support, mail processing, and scheduling with discretion and professionalism.

You will maintain calendars, assist with school activities, and coordinate communications while upholding confidentiality and security procedures in a fast-paced environment.