Healthcare Front Desk & Recruitment Coordinator

KingRecruitingServices; Bay Shore (NY); On-site; USD 25,000 - 33,000; Full time

Job summary

KingRecruitingServices is seeking a Front Desk Receptionist in Bay Shore, NY. The role covers front desk coverage, walk-in recruiting support, and coordination with HR and Staffing teams to maintain smooth operation.

The position requires strong communication, organizational skills, and a preference for Spanish-speaking candidates. Experience with HR-related software like HHAexchange and Viventium ESS is a plus. A professional demeanor and confidentiality are essential.

Qualifications

• High school diploma or equivalent preferred.
• Previous receptionist or customer service experience preferred.
• Spanish-speaking ability strongly preferred.
• Basic computer skills, including Microsoft Office and email.
• Familiarity with HHAexchange and Viventium ESS is a plus.
• Strong communication, organization, and multitasking skills.
• Professional demeanor, punctuality, reliability, and attention to detail.
• Ability to handle confidential information appropriately.

Responsibilities

• Front Desk and Phone Coverage: Greet visitors, answer calls, respond to emails, and direct inquiries.
• Walk-In Recruitment and Document Collection: Direct applicants to Recruitment and collect documents.
• HHAexchange Mobile ID Setup: Assist with mobile ID setup and verify information.
• Staffing Support: Communicate staffing needs and coordinate with Staffing team.
• Viventium ESS Support: Follow up on ESS setup and assist users.
• Mail, Scanning, and Document Distribution: Sort, scan, and distribute mail.
• Package Management: Track and distribute packages and report issues.
• Office Closing and Security: Complete end-of-day closing and secure premises.
• General Responsibilities: Maintain records and protect confidential information.

Skills

Spanish-speaking

Customer service

Strong communication

Organization & multitasking

Confidential information handling

Education

High school diploma or equivalent

Tools

Microsoft Office

Email

HHAexchange

Viventium ESS

Job description

KingRecruitingServices is seeking a Front Desk Receptionist in Bay Shore, NY. The role covers front desk coverage, walk-in recruiting support, and coordination with HR and Staffing teams to maintain smooth operation.

The position requires strong communication, organizational skills, and a preference for Spanish-speaking candidates. Experience with HR-related software like HHAexchange and Viventium ESS is a plus. A professional demeanor and confidentiality are essential.