Front Desk & Recruitment Support Specialist

The Keystone Distinction Group; Bay Shore (NY); On-site; USD 32,000 - 45,000; Full time

Job summary

The Keystone Distinction Group is seeking a Front Desk Receptionist to maintain front desk coverage, greet guests, and manage calls and emails at the Bay Shore office. You will support recruitment activities, assist with walk-in applicants, and help coordinate documentation.

You will also assist with HHAexchange mobile ID setup and provide basic Viventium ESS support, while ensuring security, confidentiality, and organized office operations end-to-end.

Qualifications

• High school diploma or equivalent preferred.
• Previous receptionist or customer service experience preferred.
• Spanish-speaking ability strongly preferred.
• Basic computer skills, including Microsoft Office and email.
• Familiarity with HHAexchange and Viventium ESS is a plus.
• Strong communication, organization, and multitasking skills.
• Professional demeanor, punctuality, reliability, and attention to detail.
• Ability to handle confidential information appropriately.

Responsibilities

• Greet visitors and answer calls; direct inquiries to the proper departments.
• Maintain a professional reception area and ensure front desk coverage.
• Assist walk-in applicants and aides; collect and forward documents.
• Support HHAexchange mobile ID setup and verify aide data.
• Assist with Viventium ESS setup and troubleshooting.
• Handle mail, scanning, and document distribution securely.
• Manage packages; notify recipients and report discrepancies.
• Close the office daily and secure confidential documents.
• Communicate with Recruitment, Staffing, HR, Intake, and other teams; protect sensitive information.

Skills

Communication

Organization

Multitasking

Professional demeanor

Punctuality

Reliability

Confidentiality

Spanish-speaking ability

Education

High school diploma or equivalent

Tools

HHAexchange

Viventium ESS

Job description

The Keystone Distinction Group is seeking a Front Desk Receptionist to maintain front desk coverage, greet guests, and manage calls and emails at the Bay Shore office. You will support recruitment activities, assist with walk-in applicants, and help coordinate documentation.

You will also assist with HHAexchange mobile ID setup and provide basic Viventium ESS support, while ensuring security, confidentiality, and organized office operations end-to-end.