Bilingual Front Desk & Staffing Support Specialist

The Recruiting Hive; Bay Shore (NY); On-site; USD 35,000 - 45,000; Full time

Job summary

The Recruiting Hive in Bay Shore, NY is seeking a warm, detail-oriented Front Desk Receptionist to welcome visitors, support recruitment efforts, and keep the office running smoothly. You will manage calls, emails, and walk-in inquiries, and coordinate with HR, Staffing, and Intake teams.

This role requires Spanish-speaking ability, basic computer skills, and professionalism. You’ll assist with HHAexchange mobile ID setup, Viventium ESS access, mail and package distribution, and secure the

Qualifications

• High school diploma or equivalent preferred.
• Receptionist or customer service experience preferred.
• Spanish-speaking ability strongly preferred.
• Basic computer skills, including Microsoft Office and email.
• Familiarity with HHAexchange and Viventium ESS is a plus.

Responsibilities

• Greet visitors and answer calls; direct inquiries to the appropriate teams.
• Respond to emails in a timely manner and maintain an organized reception area.
• Assist walk-in applicants and aides by directing them to Recruitment.
• Collect and forward recruitment documents; note missing items.
• Assist with HHAexchange mobile ID setup and ESS access; escalate issues as needed.
• Manage mail, scanning, and document distribution; ensure confidential handling.
• Coordinate package receipt and distribution; report missing or damaged deliveries.
• Close the office securely; ensure all tasks are completed and secured.

Skills

Spanish-speaking

Microsoft Office

Communication

Organization

Education

High school diploma

Tools

HHAexchange

Viventium ESS

Job description

The Recruiting Hive in Bay Shore, NY is seeking a warm, detail-oriented Front Desk Receptionist to welcome visitors, support recruitment efforts, and keep the office running smoothly. You will manage calls, emails, and walk-in inquiries, and coordinate with HR, Staffing, and Intake teams.

This role requires Spanish-speaking ability, basic computer skills, and professionalism. You’ll assist with HHAexchange mobile ID setup, Viventium ESS access, mail and package distribution, and secure the