Healthcare Executive Assistant & Office Operations Lead

Massachusetts General Hospital; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Massachusetts General Hospital is seeking a skilled administrative professional to provide high-level support to executives and management, supporting an active research program. The role manages schedules, coordinates meetings, handles correspondence, and performs various clerical duties to ensure efficient operations.

The position is based in a hybrid work environment with 40 hours per week, scheduled day shift, and collaboration with internal and external stakeholders.

Qualifications

• 5-7 years experience in an administrative role, preferably in a healthcare setting.
• Experience supporting senior-level staff 1-2 years preferred.
• Education: High School Diploma or Associate's Degree preferred.
• Proficient in Microsoft Office Suite and professional communication.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including agendas, minutes, and action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and stakeholders.
• Draft and distribute memos, announcements, and other communications.
• Oversee office supplies inventory, ordering, and distribution.
• Coordinate with IT for technical support and equipment needs.
• Assist in planning and execution of special projects and events.
• Monitor project timelines and deadlines.

Skills

Microsoft Office Suite

Verbal and written communication

Organizational multitasking

Independent work

Attention to detail

Healthcare administration knowledge

Education

High School Diploma

Associate's Degree in Business Administration

Associate's Degree Related Field of Study

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Massachusetts General Hospital is seeking a skilled administrative professional to provide high-level support to executives and management, supporting an active research program. The role manages schedules, coordinates meetings, handles correspondence, and performs various clerical duties to ensure efficient operations.

The position is based in a hybrid work environment with 40 hours per week, scheduled day shift, and collaboration with internal and external stakeholders.