Sr. Administrative Assistant

Mass General Brigham; United States; Hybride; USD 28 709 - 41 038; Plein temps

Avantages offerts par ce poste

Career advancement opportunities

Bonuses and recognition programs

Résumé du poste

Mass General Brigham is seeking an experienced administrative support staff member for the Cancer Institute at Massachusetts General Hospital. Responsibilities include scheduling, meeting coordination, correspondence handling, and clerical duties.

The role requires 5–7 years of experience in administration, preferably in healthcare. Candidates should be proficient in Microsoft Office and possess excellent communication skills. The work model is hybrid, with 3 days remote and 2 days on-site after the probationary period.

Qualifications

• 5-7 years in an administrative role, preferably in healthcare.
• 1-2 years supporting senior-level staff preferred.

Responsabilités

• Manage and maintain complex schedules.
• Prepare and edit reports and documents.
• Handle incoming and outgoing correspondence.
• Organize and maintain office files.
• Coordinate and facilitate meetings.
• Arrange logistics for meetings.
• Serve as contact between physicians and stakeholders.
• Draft and distribute communications.
• Oversee office supplies inventory.
• Ensure office equipment maintenance.
• Coordinate IT support.
• Assist in planning projects and events.
• Monitor project timelines.

Connaissances

Proficient in Microsoft Office Suite

Excellent verbal and written communication skills

Strong organizational and multitasking abilities

Ability to work independently

Strong attention to detail

Familiarity with hospital administration processes

Formation

High School Diploma

Outils

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Description du poste

Job Summary

Mass General Brigham Cancer Institute at Massachusetts General Hospital requires a high‑level administrative support staff member. The role is responsible for providing comprehensive administrative support to MGB Cancer Institute physicians, including scheduling, meeting coordination, correspondence handling, and a variety of clerical duties.

Essential Functions

• Manage and maintain complex schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between physicians and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

Qualifications

• Education: High School Diploma required. Experience in lieu of a degree is not accepted.
• Experience: 5–7 years in an administrative role, preferably in a healthcare setting; 1–2 years supporting senior‑level staff preferred.
• Knowledge, Skills, and Abilities:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Ability to work independently with minimal supervision.
  • Strong attention to detail and problem‑solving skills.
  • Familiarity with hospital administration processes and healthcare regulations.
  • Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details (if applicable)

• Remote Type: Hybrid (3 days remote, 2 days on site after probationary period).
• Work Location: 55 Fruit Street.
• Scheduled Weekly Hours: 40.
• Employee Type: Regular.
• Work Shift: Day (United States of America).

Pay Range

$20.84 - $29.79 per hour.

Benefits

We offer competitive base pay and additional benefits, including career advancement opportunities, differentials, premiums, bonuses, and recognition programs to support professional growth.

EEO Statement

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will provide reasonable accommodation to individuals with disabilities during the job application or interview process and for essential job functions. For accommodations, contact Human Resources at (857)-282-7642.