Senior Administrative Assistant - Hybrid, Medical Research Center

The General Hospital Corporation; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

The General Hospital Corporation seeks an Administrative Assistant to provide high‑level administrative support to the executive and management teams at Mass General Brigham. You will manage schedules, coordinate meetings, handle correspondence, and oversee office operations, potentially guiding junior staff.

This role requires strong organizational skills and experience in a healthcare setting, with a focus on efficient office functions and collaboration with clinical and research teams.

Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between MPEC leadership PIs and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Assist in procurement, tracking, and reconciliation of office and research-related supplies and services, including submitting requisitions, purchase orders, and expense reports.

Skills

Microsoft Office

Communication

Organization

Independence

Attention to detail

Healthcare administration

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration or Related Field preferred

Job description

The General Hospital Corporation seeks an Administrative Assistant to provide high‑level administrative support to the executive and management teams at Mass General Brigham. You will manage schedules, coordinate meetings, handle correspondence, and oversee office operations, potentially guiding junior staff.

This role requires strong organizational skills and experience in a healthcare setting, with a focus on efficient office functions and collaboration with clinical and research teams.