Executive Admin Assistant — Hybrid Healthcare Exec Support

Mass General Brigham; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Benefits offered by this job

Comprehensive benefits

Competitive pay

Health coverage

Retirement plans

Paid time off

Job summary

Mass General Brigham in Boston seeks an experienced administrative professional to support executive and management teams. You will manage schedules, communications, meetings, and day-to-day operations, acting as a key contact for internal and external partners to keep leaders organized and informed.

You will prepare professional materials, handle correspondence, maintain files, and collaborate with IT on tech needs. This role offers growth opportunities and a comprehensive benefits package.

Qualifications

• High school diploma or equivalent required.
• Associates degree in Business Administration or related field preferred.
• 5–7 years of administrative experience required, preferably in a healthcare setting.
• 1–2 years of experience supporting senior-level staff preferred.
• Experience may not be substituted for the required education.

Responsibilities

• Manage executive schedules, including appointments, meetings, and travel arrangements.
• Coordinate meetings from start to finish, including scheduling, agendas, room reservations, catering, meeting minutes, and follow-up on action items.
• Serve as a key point of contact between executives and internal and external stakeholders.
• Prepare and polish professional materials, including reports, presentations, memos, announcements, and other communications.
• Manage correspondence, including emails, letters, and phone calls.
• Keep information organized and accessible by maintaining electronic and physical files.
• Support smooth office operations by managing supplies, coordinating equipment maintenance, and partnering with IT on technology needs.
• Contribute to special projects and events, helping coordinate plans, track timelines, and keep deliverables on schedule.
• Provide guidance to junior administrative staff, as needed.

Skills

Microsoft Office proficiency

Written and verbal communication

Organizational skills

Multitasking

Independent work

Attention to detail

Healthcare regulations familiarity

Professional communication

Education

High school diploma or equivalent

Associates degree in Business Administration or related field preferred

Tools

Microsoft Office Suite

Job description

Mass General Brigham in Boston seeks an experienced administrative professional to support executive and management teams. You will manage schedules, communications, meetings, and day-to-day operations, acting as a key contact for internal and external partners to keep leaders organized and informed.

You will prepare professional materials, handle correspondence, maintain files, and collaborate with IT on tech needs. This role offers growth opportunities and a comprehensive benefits package.