Senior Executive Admin – Hybrid, Healthcare Operations

Mass General Brigham; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

Mass General Brigham is seeking a seasoned Administrative Assistant to provide high-level support to the executive and management teams at our Boston facilities. The role involves calendar management, meeting coordination, document editing, and handling communications with internal and external stakeholders.

The ideal candidate has 5–7 years in administration, experience supporting senior staff, and strong MS Office skills.

Qualifications

• High School Diploma or equivalent required; an Associate's degree in Business Administration or related field is preferred.
• 5–7 years of administrative experience, especially supporting senior-level staff, is required.
• Proficiency with Microsoft Office Suite and strong written/verbal communication skills are essential.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain electronic and physical office files.
• Schedule and coordinate meetings, including agendas, minutes, and action items.
• Coordinate meeting logistics, including room bookings and catering.
• Serve as primary liaison between executives and internal/external stakeholders.
• Draft and distribute memos and communications as directed.
• Oversee office supplies and equipment maintenance; coordinate with IT for support.

Skills

Microsoft Office Suite

Verbal communication

Written communication

Organizational skills

Independence

Attention to detail

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration or Related Field (preferred)

Tools

Microsoft Office

Job description

Mass General Brigham is seeking a seasoned Administrative Assistant to provide high-level support to the executive and management teams at our Boston facilities. The role involves calendar management, meeting coordination, document editing, and handling communications with internal and external stakeholders.

The ideal candidate has 5–7 years in administration, experience supporting senior staff, and strong MS Office skills.