Executive Administrative Partner – Healthcare & Research

Mass General Brigham; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

Mass General Brigham in Boston is seeking an experienced administrative professional to provide high-level support to the executive and management teams. The role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties to ensure smooth office operations.

Responsibilities include preparing reports and presentations, organizing files, arranging travel, taking minutes, coordinating with IT, and assisting with special projects.

Qualifications

• 5-7 years of administrative experience, preferably in healthcare.
• 1-2 years of experience supporting senior-level staff is preferred.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.

Skills

MS Office

Verbal communication

Written communication

Organization

Multitasking

Independence

Attention to detail

Healthcare administration

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration or Related Field

Tools

Microsoft Office

Job description

Mass General Brigham in Boston is seeking an experienced administrative professional to provide high-level support to the executive and management teams. The role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties to ensure smooth office operations.

Responsibilities include preparing reports and presentations, organizing files, arranging travel, taking minutes, coordinating with IT, and assisting with special projects.