Senior Executive Assistant, Healthcare Operations

Mass General Brigham; United States; Remote; USD 29,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403b retirement plan

Tuition reimbursement

Discounted MBTA pass & more!

Job summary

Mass General Brigham is seeking an experienced administrative professional to provide high-level support to executive and management teams at our MGH Laboratory Medicine department. You will manage schedules, meetings, travel, and correspondence, while leading junior staff when needed.

You will coordinate with IT and facilities, prepare reports, and ensure smooth office operations daily in a fast-paced hospital environment. On-site, weekdays, with comprehensive benefits.

Qualifications

• 5–7 years of experience in an administrative role.
• 1–2 years supporting senior leaders or executives in a healthcare setting.
• Proficient in Microsoft Office; strong communication; organized and detail-oriented.

Responsibilities

• Manage executive schedules, appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence (emails, letters, calls).
• Organize and maintain electronic and physical files.
• Schedule and facilitate meetings; prepare agendas, take minutes, follow up on actions.
• Arrange logistics for meetings, including room bookings and catering.
• Serve as primary contact between executives and stakeholders.
• Draft and distribute memos and announcements.
• Oversee office supplies inventory and distribution.
• Coordinate with IT for technical support and equipment needs.
• Assist in planning projects and events and monitor timelines.

Skills

Verbal and written communication

Organization and multitasking

Independent work ethic

Professional demeanor

Education

High School Diploma

Associate's Degree in Business Administration

Associate's Degree in Related Field

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

Mass General Brigham is seeking an experienced administrative professional to provide high-level support to executive and management teams at our MGH Laboratory Medicine department. You will manage schedules, meetings, travel, and correspondence, while leading junior staff when needed.

You will coordinate with IT and facilities, prepare reports, and ensure smooth office operations daily in a fast-paced hospital environment. On-site, weekdays, with comprehensive benefits.