Health Programs Administrative Assistant

Southern University Shreveport, Inc; United States; In loco; USD 45.000 - 55.000; Tempo pieno

Descrizione del lavoro

SUBR is seeking a Program Assistant to support the College of Nursing and Allied Health. The role ensures efficient daily operations, acts as a key contact for students, faculty, staff, and visitors, and maintains records to support accreditation and reporting requirements.

The position handles scheduling, admissions, personnel processes, and policy compliance while providing professional customer service and safeguarding confidentiality.

Competenze

• Experience in a professional office environment providing administrative support or office management.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and communication skills; ability to handle confidential information.

Mansioni

• Manage daily administrative operations and act as primary receptionist for the Dean's Office.
• Provide administrative support: calls, correspondence, reports, scheduling, and minutes.
• Maintain accurate records and files per university policies and accreditation standards.
• Coordinate communications and distribute announcements and directives.
• Respond to inquiries with confidentiality and professionalism.
• Manage office inventory, purchases, and maintenance coordination.
• Prepare administrative reports for program accreditation and regulatory compliance.
• Assist with scheduling, registrar coordination, and course registration overrides.
• Support recruitment and EPAF processing with Human Resources.
• Maintain contracts and affiliation documents for clinical preceptors and internships.
• Coordinate student admissions processes and supporting documentation.
• Assist with graduation applications and required compliance.
• Plan departmental meetings, events, and catering; arrange facilities and materials.
• Train and supervise graduate assistants and student workers.
• Monitor requests and ensure timely routing for approvals.

Conoscenze

Organizational skills

Time management

Customer service

Written and verbal communication

Formazione

Associate's degree or higher

Strumenti

Self-Service Banner

Descrizione del lavoro

SUBR is seeking a Program Assistant to support the College of Nursing and Allied Health. The role ensures efficient daily operations, acts as a key contact for students, faculty, staff, and visitors, and maintains records to support accreditation and reporting requirements.

The position handles scheduling, admissions, personnel processes, and policy compliance while providing professional customer service and safeguarding confidentiality.