Senior Program Assistant, Undergrad Nursing Programs

Ajcunet; San Francisco (CA); On-site; USD 38,000 - 53,000; Full time

Job summary

University of San Francisco seeks a Program Assistant V to support undergraduate programs. The role provides essential admin support to students, faculty, and staff with limited supervision, advancing academic operations and student services.

Responsibilities include enrollment processing, meetings coordination, budgeting support, and preparing reports. The position emphasizes inclusivity, equity, and collaboration across departments in a dynamic university setting.

Qualifications

• Post high school education preferred.
• Training or experience equivalent to five (5) years of increasingly responsible work experience in a senior support role or related education.
• Ability to work with minimum supervision.
• Precise knowledge of office and university policy and procedures, comfort and experience with university systems.
• Demonstrated ability and experience working with diverse faculty and students and cultivating an inclusive environment that supports USF’s Jesuit mission.
• Strong equity lens, cultural humility and proven ability to work well in a diverse context.
• Experience with and demonstrated ability to work with a diverse student body, faculty and staff.
• Excellent communication skills.
• High level of competency with Google Workspace and Microsoft Word, PowerPoint, and Excel.
• Knowledge of Banner student software and Salesforce is a plus.

Responsibilities

• Assist in processing enrollment of students in nursing and health professions programs.
• Attending planning meetings to coordinate overall progress of students in programs on main campus and at regional campuses.
• Prepare and edit reports, proposals, catalog copy, meeting minutes, manuals, and other routine correspondence related to the programs.
• Provide program information and systems guidance to university (students, faculty, alumni, and staff) and external stakeholders.
• Assist in designing outcome measures and gathering data for evaluation of program outcomes.
• Communicate progress and outcomes of the programs to communities of interest.
• Assist with necessary paperwork for BRN RN licensure and various certifications for graduates.
• Assist with providing students with information, orientation, and preparation for licensure and certifying exams.
• Maintain a filing system for program memos, documents, and reports.
• Assist with maintenance of the program budget and variance analysis.

Skills

Communication skills

Diversity & inclusion awareness

Google Workspace

Microsoft Office (Word, PowerPoint, EX

Problem-solving

Education

Post high school education preferred

Experience/education equivalent to five years in senior support role

Tools

Banner

Salesforce

Google Workspace

Microsoft Word

PowerPoint

Excel

Job description

University of San Francisco seeks a Program Assistant V to support undergraduate programs. The role provides essential admin support to students, faculty, and staff with limited supervision, advancing academic operations and student services.

Responsibilities include enrollment processing, meetings coordination, budgeting support, and preparing reports. The position emphasizes inclusivity, equity, and collaboration across departments in a dynamic university setting.