Staff Assistant - Nursing Admissions & Student Records

SUNY Downstate Health Sciences University; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

SUNY Downstate Health Sciences University’s College of Nursing is seeking a full-time Staff Assistant to support undergraduate operations. You will manage Typhon rosters, handle student lists, create login credentials, and send SLAP invitations to cohorts.

The role also covers document control, interview scheduling, and minute-taking for Admissions and ELP committees. The position involves coordinating with the Program Director, maintaining electronic files, and generating weekly expiration

Responsibilities

• Request classroom space from faculty.
• Create Typhon rosters for the undergraduate program.
• Receive matriculated student lists for undergraduate cohorts.
• Create individual email login credentials for undergraduate students to access Typhon.
• Send initial SLAP invitation emails to undergraduate cohorts through Typhon.
• Collect student files through designated email.
• Enter document expiration dates into individual student Typhon accounts.
• Relay clinical document clearance information to students.
• Maintain electronic student files accessible to staff.
• Run weekly expiration reports through Typhon and notify students of missing or expired documents affecting clinical clearance.
• Schedule and assist with Accelerated Bachelor of Science in Nursing candidate interviews.
• Receive interview lists and schedules from the Program Director.
• Contact applicants by email or phone to schedule interview times.
• Create Zoom links for interviews.
• Send Zoom links to applicants and the Program Director.
• Relay applicant interview or admission declinations to the Program Director.
• Take meeting minutes and/or record Admissions and ELP committee meetings in Teams.
• Distribute minutes to committee members for review.
• Send committee meeting invitations to committee members.

Job description

SUNY Downstate Health Sciences University’s College of Nursing is seeking a full-time Staff Assistant to support undergraduate operations. You will manage Typhon rosters, handle student lists, create login credentials, and send SLAP invitations to cohorts.

The role also covers document control, interview scheduling, and minute-taking for Admissions and ELP committees. The position involves coordinating with the Program Director, maintaining electronic files, and generating weekly expiration