Academic Programs Administrative Assistant

Gannon University; Erie (Erie County); On-site; USD 40,000 - 55,000; Full time

Job summary

University seeks an Administrative Assistant to provide secretarial and administrative support for the Physician Assistant Department. The role requires organization, judgement, and the ability to promote the University’s Mission.

Reporting to the Academic Program Director, the successful candidate will manage communications, reports, student and staff files, credentialing paperwork, purchases, budgets, and event planning, using MS Office and university systems.

Responsibilities

• Accurately and independently prepares communications and reports for assigned academic unit(s), including accreditation and clinical education.
• Prioritizes task initiation and completion consistent with needs of the university and academic unit(s), considering criticality and complexity of the task.
• Prepares and maintains accurate student, faculty, and program files/data consistent with accreditation and university expectations.
• Partners with the academic unit program director to process graduates' licensure and credentialing paperwork.
• Provides assigned academic unit assistance with management of purchases, expenses, inventory and budget data; monitors and maintains budget and inventory documentation.
• Facilitates necessary and accurate communication to and among university offices to support seamless operations and service to our students, employees, guests, and community partners.
• Assists academic unit program with event planning and coordination.
• Provides full secretarial support using Microsoft Office software applications, including Excel, Outlook, PowerPoint and Word, as well as university services software such as Colleague, Informer and Workday.
• Performs other duties as assigned within the scope and responsibility and requirements of the job.

Job description

University seeks an Administrative Assistant to provide secretarial and administrative support for the Physician Assistant Department. The role requires organization, judgement, and the ability to promote the University’s Mission.

Reporting to the Academic Program Director, the successful candidate will manage communications, reports, student and staff files, credentialing paperwork, purchases, budgets, and event planning, using MS Office and university systems.