Growth‑Oriented Project Coordinator & Vendor Liaison

AppleOne Employment Services; Simi Valley (CA); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Job summary

AppleOne is seeking a highly organized Project Coordinator in Simi Valley, CA for a temp-to-hire role. The ideal candidate has 1–2 years of administrative experience and will support purchasing, vendor communication, documentation, scheduling, and office operations.

You will help keep projects on track by maintaining files, updating timelines in project management software, and coordinating with internal teams and vendors.

Qualifications

• Coordinate active project documentation, vendor communication, purchase orders, quotes, invoices, and completion records.
• Track project timelines, deadlines, status updates, and outstanding follow-up items in project management software.
• Support scheduling, purchasing, vendor coordination, office operations, and administrative needs across departments.
• Maintain accurate project files, electronic folders, correspondence, and supporting documentation.
• Minimum of 1 to 2 years of administrative, project coordination, office support, or related experience.

Responsibilities

• Coordinate project documentation, electronic job folders, purchase orders, vendor quotes, completion photos, invoices, and supporting records.
• Communicate with vendors regarding project schedules, pricing, requirements, documentation, and outstanding follow-up items.
• Update project management software with current project timelines, status updates, task progress, and related information.
• Order materials and supplies for active projects, prepare shipping labels, coordinate outgoing shipments, and maintain office and operational supplies.
• Provide administrative support including answering phones, managing email and voicemail inquiries, filing, mail distribution, meeting coordination, calendar support, and travel arrangements.
• Support Project Managers, executive leadership, Accounting, HR, and other departments with day-to-day administrative and project-related needs.

Skills

Vendor coordination

Project coordination

Administrative support

Microsoft Office

Tools

Project management software

QuickBooks

Job description

AppleOne is seeking a highly organized Project Coordinator in Simi Valley, CA for a temp-to-hire role. The ideal candidate has 1–2 years of administrative experience and will support purchasing, vendor communication, documentation, scheduling, and office operations.

You will help keep projects on track by maintaining files, updating timelines in project management software, and coordinating with internal teams and vendors.