Construction Project Admin (Temp-to-Hire)

AppleOne Employment Services; Benicia (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

AppleOne Employment Services in Benicia, CA seeks an Administrative Assistant to support residential and commercial construction projects. This temp-to-hire role focuses on organizing project records, coordinating with PMs/PCs, and ensuring smooth documentation and billing processes.

Ideal candidates are detail-oriented, able to manage multiple priorities, and comfortable using Microsoft Office and digital project files in a collaborative office setting.

Qualifications

• 1–2 years of administrative, clerical, or project support experience.
• Strong organizational skills with attention to detail and follow-through.
• Comfortable with digital documents, project files, databases, and office systems.
• Ability to communicate professionally by email, phone, and in person.
• Strong time management and ability to handle multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office or similar software.
• Ability to work collaboratively with project teams, subcontractors, and vendors.

Responsibilities

• Assist with project setup, file organization, contact lists, databases, and ongoing project documentation.
• Maintain project information, including drawings, specifications, photos, RFIs, submittals, change orders, and related records.
• Track outstanding documents and follow up with subcontractors, vendors, Project Managers, and Project Coordinators as needed.
• Support subcontractor contracts, purchase orders, insurance documentation, bid invitations, and project correspondence.
• Help prepare meeting agendas, meeting minutes, billing support documents, punch lists, warranties, O&M manuals, and closeout files.

Skills

Administrative support

MS Office proficiency

Communication skills

Time management

Organizational skills

Team collaboration

Job description

AppleOne Employment Services in Benicia, CA seeks an Administrative Assistant to support residential and commercial construction projects. This temp-to-hire role focuses on organizing project records, coordinating with PMs/PCs, and ensuring smooth documentation and billing processes.

Ideal candidates are detail-oriented, able to manage multiple priorities, and comfortable using Microsoft Office and digital project files in a collaborative office setting.