Executive Admin & Office Coordinator

AppleOne Employment Services; Simi Valley (CA); On-site; USD 30,000 - 33,000; Full time

Job summary

AppleOne Employment Services seeks an Administrative Assistant in Simi Valley, CA to support executives and manage daily office operations. The role involves coordinating project tasks, handling vendor invoices, scheduling, and ensuring efficient processes in a fast-paced environment.

The ideal candidate is detail-oriented, professional on the phone, and comfortable multitasking across accounting, HR, and property administration while upholding a faith-based, values-driven workplace culture.

Qualifications

• 1–2 years of office experience.
• Proficiency with Word, Outlook, and Excel.
• Some knowledge of QuickBooks.
• Strong attention to detail and ability to meet deadlines.
• Excellent verbal and written communication, including phone etiquette.

Responsibilities

• Support project administration, including purchase orders and vendor invoices.
• Manage front office tasks: phones, mail, scheduling, supplies.
• Assist executives with scheduling, travel, and correspondence.
• Provide administrative support to accounting, HR, and property administration.
• Coordinate meetings and company events.
• Communicate professionally with vendors and visitors.

Skills

Attention to detail

Verbal and written communication

Organization

Phone etiquette

Multitasking

Team-focused

Tools

Microsoft Word

Outlook

Excel

QuickBooks

Job description

AppleOne Employment Services seeks an Administrative Assistant in Simi Valley, CA to support executives and manage daily office operations. The role involves coordinating project tasks, handling vendor invoices, scheduling, and ensuring efficient processes in a fast-paced environment.

The ideal candidate is detail-oriented, professional on the phone, and comfortable multitasking across accounting, HR, and property administration while upholding a faith-based, values-driven workplace culture.