Construction Project Coordinator - Temp-to-Hire

AppleOne Employment Services; Milpitas (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical and dental plans

Pension and profit sharing

Modern systems and training

Job summary

AppleOne Employment Services in Milpitas, CA is seeking a Project Administrator to support construction project teams by coordinating documentation, schedules, procurement activity, and administrative workflows from start to completion.

This temp-to-hire opportunity emphasizes organization, proactive communication with project managers, subcontractors, vendors, clients, and internal teams in a fast-paced environment, with a stable, growth-oriented culture.

Qualifications

• Support construction project teams with documentation management, administrative coordination, and stakeholder communication.
• Track project schedules, milestones, procurement activity, expenses, invoices, change orders, and project records.
• Assist with contract administration, subcontractor coordination, compliance documentation, reporting, and issue tracking.
• High school diploma or equivalent required.
• 3-5 years of project administration experience required, with construction industry experience strongly preferred.
• Experience supporting a general contractor or construction project team is highly valuable.
• Familiarity with construction processes, contracts, RFIs, submittals, change orders, permits, schedules, and project management systems.
• Strong organizational, time management, and multitasking skills with the ability to manage competing deadlines.
• Excellent written and verbal communication skills for working with internal teams, clients, subcontractors, vendors, and regulatory contacts.
• High attention to detail, strong follow-through, problem-solving ability, and a proactive approach to project support.
• Ability to maintain accurate project files, prepare reports, track documentation, and communicate updates clearly.

Responsibilities

• Organize and update contracts, drawings, RFIs, submittals, permits, and licenses.
• Coordinate communication among project managers, clients, subcontractors, vendors, and regulators.
• Assist with scheduling, milestones, meetings, site visits, and procurement timelines.
• Support contract admin, invoice tracking, change orders, and project cost reporting.
• Assist with safety, quality control, audits, inspections, and risk reporting.
• Oversee procurement and subcontractor activity, bid support, and status reporting.

Skills

Documentation management

Administrative coordination

Stakeholder communication

Project scheduling tracking

Contract administration

Education

High school diploma or equivalent

Degree in Construction Management

Degree in Engineering

Degree in Business Administration

Tools

Construction PM software

Document control systems

Scheduling tools

Accounting platforms

Job description

AppleOne Employment Services in Milpitas, CA is seeking a Project Administrator to support construction project teams by coordinating documentation, schedules, procurement activity, and administrative workflows from start to completion.

This temp-to-hire opportunity emphasizes organization, proactive communication with project managers, subcontractors, vendors, clients, and internal teams in a fast-paced environment, with a stable, growth-oriented culture.