Construction Project Coordinator: Admin & Field Liaison

AppleOne Employment Services; Seattle (WA); On-site; USD 60,000 - 75,000; Full time

Job summary

AppleOne is seeking a Project Coordinator/Administrator to support multiple projects from startup through closeout in Seattle, WA. This temp-to-hire role suits detail-oriented professionals who keep teams organized, documentation accurate, and project activities moving forward.

As a key liaison among project managers, internal departments, clients, vendors, subcontractors, and field teams, you will manage files, schedules, procurement support, and billing workflows while looking for process

Qualifications

• Coordinate project startup, scheduling, documentation, communication, and closeout activities.
• Maintain accurate project records, logs, reports, contracts, permits, submittals, and correspondence.
• Support purchase orders, invoices, expense tracking, billing documentation, and approval workflows.
• Communicate with clients, vendors, subcontractors, internal departments, and field teams to keep projects on track.
• 3 to 5 years of experience in project coordination, project administration, operations support, or a similar role.

Responsibilities

• Provide administrative and coordination support to project managers, operations teams, vendors, clients, and field personnel.
• Maintain project files, contracts, permits, submittals, correspondence, reports, schedules, and closeout documentation.
• Track project milestones, deadlines, outstanding items, change requests, purchase orders, invoices, and cost documentation.
• Coordinate meetings, site visits, agendas, meeting notes, action items, and project communications.
• Assist with vendor onboarding, procurement activities, billing support, approvals, and project-related administrative workflows.
• Identify opportunities to improve documentation practices, tracking tools, templates, and project administration processes.

Skills

Project coordination

Documentation

Communication

Time management

Attention to detail

Tools

Excel

Word

Outlook

Teams

Job description

AppleOne is seeking a Project Coordinator/Administrator to support multiple projects from startup through closeout in Seattle, WA. This temp-to-hire role suits detail-oriented professionals who keep teams organized, documentation accurate, and project activities moving forward.

As a key liaison among project managers, internal departments, clients, vendors, subcontractors, and field teams, you will manage files, schedules, procurement support, and billing workflows while looking for process