Growth-minded Administrative Assistant - BDC Support

Casey Volkswagen; Newport News (VA); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

FSA/HSA/LPFSA

Prescription drug coverage

HealthJoy App - healthcare navigation

Employee Assistance Program

401(k) with company contribution

Short- and Long-Term Disability

ID Protection

Vacation & Holiday pay

Employee discounts on vehicle parts &

Employee referral bonus program

Gym memberships discount

Job summary

Casey Auto Group seeks an organized Administrative Assistant to support its centralized Sales Business Development Center. You will manage daily admin tasks, prepare reports, and maintain department records while coordinating with multiple dealerships.

The ideal candidate is proactive, detail-oriented and able to handle confidential information. Full-time, on-site role with comprehensive benefits and growth opportunities.

Qualifications

• Exceptional organizational and time-management skills.
• Self-motivated, proactive and able to work independently.
• Strong ability to prioritize and meet deadlines.
• Excellent follow-through and accountability.
• Outstanding attention to detail and accuracy.
• Strong written and verbal communication skills.
• Able to identify potential issues and communicate promptly.
• Comfortable managing multiple tasks and shifting priorities.
• Proficient in Microsoft Office (Outlook, Word, basic Excel).
• Professional, dependable and able to handle confidential information.

Responsibilities

• Provide daily administrative support to BDC management.
• Prepare, maintain and distribute department reports weekly and monthly.
• Monitor reporting deadlines and ensure timely submission.
• Identify missing information and escalate to management.
• Maintain organized department records and schedules.
• Assist with monitoring employee activity and department performance data.
• Coordinate with multiple dealerships to collect and update information.
• Track projects from start to finish and draft communications.
• Assist with scheduling, meeting prep and admin projects.
• Maintain dealership systems and spreadsheets with accurate data.
• Handle multiple priorities in a fast-paced environment.
• Perform other admin duties and special projects as assigned.

Skills

organizational skills

time-management

proactive

prioritization

communication

attention to detail

issue identification

multitasking

Microsoft Office

Outlook

Word

Excel (basic)

CRM systems

Tools

Microsoft Office

Outlook

Word

Excel

CRM systems

Job description

Casey Auto Group seeks an organized Administrative Assistant to support its centralized Sales Business Development Center. You will manage daily admin tasks, prepare reports, and maintain department records while coordinating with multiple dealerships.

The ideal candidate is proactive, detail-oriented and able to handle confidential information. Full-time, on-site role with comprehensive benefits and growth opportunities.