Proactive BDC Admin & Reporting Specialist

Casey Chevrolet Corporation; Newport News (VA); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with company contribution

Paid vacation and holidays

Employee discounts on vehicle services

Job summary

Casey Auto Group is seeking an Administrative Assistant to support our centralized Sales Business Development Center. You’ll handle daily administrative tasks, prepare reports, maintain records, and help manage schedules to keep the department on track.

The ideal candidate is organized, detail-driven, and proactive, capable of working with minimal supervision while coordinating with multiple dealerships and teams.

Qualifications

• Strong organizational and time-management abilities.
• Proactive, with ability to work independently and meet deadlines.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information professionally.
• Experience in maintaining accurate records and reporting.
• Familiarity with scheduling, emails, and basic CRM concepts.

Responsibilities

• Provide daily administrative support to BDC management.
• Prepare, maintain, and distribute routine department reports.
• Monitor reporting deadlines and ensure timely submissions.
• Identify missing information or outstanding tasks and escalate.
• Maintain department records, schedules, and tracking systems.
• Coordinate with multiple dealerships to collect and update information.
• Draft emails, announcements and department communications.
• Assist with scheduling, meeting prep, and special projects.
• Maintain accurate data in dealership systems and spreadsheets.
• Handle multiple priorities in a fast-paced environment.

Skills

Organizational skills

Time management

Communication skills

Independent work

Microsoft Office

Confidentiality

Attention to detail

Prioritization

Tools

Outlook

Word

Excel

Job description

Casey Auto Group is seeking an Administrative Assistant to support our centralized Sales Business Development Center. You’ll handle daily administrative tasks, prepare reports, maintain records, and help manage schedules to keep the department on track.

The ideal candidate is organized, detail-driven, and proactive, capable of working with minimal supervision while coordinating with multiple dealerships and teams.