Proactive Admin Assistant - BDC Support & Reporting

Casey Auto Group; Newport News (VA); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with company contribution

Short- and Long-Term Disability

Employee Assistance Program

Vacation & Holiday pay

Employee discounts on vehicle services

Gym membership discounts

Job summary

Casey Auto Group in Newport News, VA is seeking an Administrative Assistant to support our centralized Sales Business Development Center (BDC). The ideal candidate is organized, proactive, and able to manage multiple tasks with minimal supervision.

Responsibilities include preparing and distributing department reports, maintaining records and schedules, coordinating with multiple dealerships, and handling confidential information.

Qualifications

• Exceptional organizational and time-management skills.
• Self-motivated and proactive, with the ability to work independently.
• Strong ability to prioritize responsibilities and meet deadlines.
• Excellent follow-through and accountability.
• Outstanding attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office including Outlook, Word, and Excel.

Responsibilities

• Provide daily administrative and organizational support to BDC management.
• Prepare, maintain, and distribute daily, weekly, and monthly department reports.
• Monitor reporting deadlines and ensure all required information is submitted accurately and on time.
• Proactively identify missing information, discrepancies, or outstanding tasks and bring them to management's attention.
• Maintain organized department records, documents, schedules, and tracking systems.
• Assist with scheduling, meeting preparation, and administrative projects.
• Coordinate with multiple dealerships and departments to collect information, provide updates, and follow up on outstanding requests.
• Track assigned projects and responsibilities from start to completion.
• Draft and organize emails, announcements, and department communications.
• Maintain accurate information in dealership systems and spreadsheets.
• Handle multiple priorities effectively in a fast-paced environment.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Prioritization

Independent work

Tools

Microsoft Office

Job description

Casey Auto Group in Newport News, VA is seeking an Administrative Assistant to support our centralized Sales Business Development Center (BDC). The ideal candidate is organized, proactive, and able to manage multiple tasks with minimal supervision.

Responsibilities include preparing and distributing department reports, maintaining records and schedules, coordinating with multiple dealerships, and handling confidential information.