Administrative Assistant

Casey Auto Group; Newport News (VA); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with company contribution

Short- and Long-Term Disability

Employee Assistance Program

Vacation & Holiday pay

Employee discounts on vehicle services

Gym membership discounts

Job summary

Casey Auto Group in Newport News, VA is seeking an Administrative Assistant to support our centralized Sales Business Development Center (BDC). The ideal candidate is organized, proactive, and able to manage multiple tasks with minimal supervision.

Responsibilities include preparing and distributing department reports, maintaining records and schedules, coordinating with multiple dealerships, and handling confidential information.

Qualifications

• Exceptional organizational and time-management skills.
• Self-motivated and proactive, with the ability to work independently.
• Strong ability to prioritize responsibilities and meet deadlines.
• Excellent follow-through and accountability.
• Outstanding attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office including Outlook, Word, and Excel.

Responsibilities

• Provide daily administrative and organizational support to BDC management.
• Prepare, maintain, and distribute daily, weekly, and monthly department reports.
• Monitor reporting deadlines and ensure all required information is submitted accurately and on time.
• Proactively identify missing information, discrepancies, or outstanding tasks and bring them to management's attention.
• Maintain organized department records, documents, schedules, and tracking systems.
• Assist with scheduling, meeting preparation, and administrative projects.
• Coordinate with multiple dealerships and departments to collect information, provide updates, and follow up on outstanding requests.
• Track assigned projects and responsibilities from start to completion.
• Draft and organize emails, announcements, and department communications.
• Maintain accurate information in dealership systems and spreadsheets.
• Handle multiple priorities effectively in a fast-paced environment.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Prioritization

Independent work

Tools

Microsoft Office

Job description

Casey Auto Group is seeking a highly organized, dependable, and proactive Administrative Assistant to support our centralized Sales Business Development Center (BDC)

We are looking for someone who takes initiative, pays close attention to detail, and can manage multiple responsibilities without constant supervision. This individual will work closely with BDC management to ensure daily administrative tasks, reporting, and department operations remain organized and on schedule.

The ideal candidate doesn't just complete assigned tasks — they anticipate what needs to be done, follows through on responsibilities, and communicates important updates before being asked.

Key Responsibilities:

• Provide daily administrative and organizational support to BDC management
• Prepare, maintain, and distribute daily, weekly, and monthly department reports
• Monitor reporting deadlines and ensure all required information is submitted accurately and on time
• Proactively identify missing information, discrepancies, or outstanding tasks and bring them to management's attention
• Maintain organized department records, documents, schedules, and tracking systems
• Assist with monitoring employee activity, appointment records, and other department performance information
• Coordinate with multiple dealerships and departments to collect information, provide updates, and follow up on outstanding requests
• Track assigned projects and responsibilities from start to completion
• Draft and organize emails, announcements, and department communications
• Assist with scheduling, meeting preparation, and administrative projects
• Maintain accurate information in dealership systems and spreadsheets
• Handle multiple priorities effectively in a fast-paced environment
• Perform other administrative duties and special projects as assigned

Required Qualifications:

• Exceptional organizational and time-management skills
• Self-motivated and proactive, with the ability to work independently
• Strong ability to prioritize responsibilities and meet deadlines
• Excellent follow-through and accountability
• Outstanding attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to identify potential issues and communicate them promptly
• Comfortable managing multiple tasks and shifting priorities
• Proficiency in Microsoft Office, including Outlook, Word, and basic Excel
• Professional, dependable, and able to handle confidential information appropriately

Preferred Qualifications:

• Previous administrative or office support experience
• Previous experience supporting a manager or department
• Experience preparing reports and maintaining tracking systems
• Automotive dealership or BDC experience is preferred, but not required
• Familiarity with CRM systems
• Experience coordinating tasks and projects across multiple departments

What We Offer:

Full-Time Schedule: Monday-Friday, 9:00 am-6:00 pm

Pay:$18.00 per hour

Comprehensive Benefits

• Medical, Dental, and Vision Insurance
• FSA/HSA/LPFSA
• Prescription drug coverage
• HealthJoy App - company-paid healthcare navigation tool
• Employee Assistance Program
• 401(k) with company contribution upon eligibility
• Short- and Long-Term Disability
• Legal Resources coverage & ID Protection

Work-Life Balance

• Vacation & Holiday pay

Employee Perks

• Opportunities for professional growth
• A supportive and team-oriented work environment
• Employee discounts on vehicle purchases, parts, and services
• Employee referral bonus program
• Discounted gym memberships to OneLife & YMCA

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.