Administrative Assistant

Casey Chevrolet Corporation; Newport News (VA); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with company contribution

Paid vacation and holidays

Employee discounts on vehicle services

Job summary

Casey Auto Group is seeking an Administrative Assistant to support our centralized Sales Business Development Center. You’ll handle daily administrative tasks, prepare reports, maintain records, and help manage schedules to keep the department on track.

The ideal candidate is organized, detail-driven, and proactive, capable of working with minimal supervision while coordinating with multiple dealerships and teams.

Qualifications

• Strong organizational and time-management abilities.
• Proactive, with ability to work independently and meet deadlines.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information professionally.
• Experience in maintaining accurate records and reporting.
• Familiarity with scheduling, emails, and basic CRM concepts.

Responsibilities

• Provide daily administrative support to BDC management.
• Prepare, maintain, and distribute routine department reports.
• Monitor reporting deadlines and ensure timely submissions.
• Identify missing information or outstanding tasks and escalate.
• Maintain department records, schedules, and tracking systems.
• Coordinate with multiple dealerships to collect and update information.
• Draft emails, announcements and department communications.
• Assist with scheduling, meeting prep, and special projects.
• Maintain accurate data in dealership systems and spreadsheets.
• Handle multiple priorities in a fast-paced environment.

Skills

Organizational skills

Time management

Communication skills

Independent work

Microsoft Office

Confidentiality

Attention to detail

Prioritization

Tools

Outlook

Word

Excel

Job description

Casey Auto Group is seeking a highly organized, dependable, and proactive Administrative Assistant to support our centralized Sales Business Development Center (BDC)

We are looking for someone who takes initiative, pays close attention to detail, and can manage multiple responsibilities without constant supervision. This individual will work closely with BDC management to ensure daily administrative tasks, reporting, and department operations remain organized and on schedule.

The ideal candidate doesn't just complete assigned tasks — they anticipate what needs to be done, follows through on responsibilities, and communicates important updates before being asked.

Key Responsibilities:

• Provide daily administrative and organizational support to BDC management
• Prepare, maintain, and distribute daily, weekly, and monthly department reports
• Monitor reporting deadlines and ensure all required information is submitted accurately and on time
• Proactively identify missing information, discrepancies, or outstanding tasks and bring them to management's attention
• Maintain organized department records, documents, schedules, and tracking systems
• Assist with monitoring employee activity, appointment records, and other department performance information
• Coordinate with multiple dealerships and departments to collect information, provide updates, and follow up on outstanding requests
• Track assigned projects and responsibilities from start to completion
• Draft and organize emails, announcements, and department communications
• Assist with scheduling, meeting preparation, and administrative projects
• Maintain accurate information in dealership systems and spreadsheets
• Handle multiple priorities effectively in a fast-paced environment
• Perform other administrative duties and special projects as assigned

Required Qualifications:

• Exceptional organizational and time-management skills
• Self-motivated and proactive, with the ability to work independently
• Strong ability to prioritize responsibilities and meet deadlines
• Excellent follow-through and accountability
• Outstanding attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to identify potential issues and communicate them promptly
• Comfortable managing multiple tasks and shifting priorities
• Proficiency in Microsoft Office, including Outlook, Word, and basic Excel
• Professional, dependable, and able to handle confidential information appropriately

Preferred Qualifications:

• Previous administrative or office support experience
• Previous experience supporting a manager or department
• Experience preparing reports and maintaining tracking systems
• Automotive dealership or BDC experience is preferred, but not required
• Familiarity with CRM systems
• Experience coordinating tasks and projects across multiple departments

What We Offer:

Full-Time Schedule: Monday-Friday, 9:00 am-6:00 pm

Pay:$18.00 per hour

Comprehensive Benefits

• Medical, Dental, and Vision Insurance
• FSA/HSA/LPFSA
• Prescription drug coverage
• HealthJoy App - company-paid healthcare navigation tool
• Employee Assistance Program
• 401(k) with company contribution upon eligibility
• Short- and Long-Term Disability
• Legal Resources coverage & ID Protection

Work-Life Balance

• Vacation & Holiday pay

Employee Perks

• Opportunities for professional growth
• A supportive and team-oriented work environment
• Employee discounts on vehicle purchases, parts, and services
• Employee referral bonus program
• Discounted gym memberships to OneLife & YMCA

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.