Administrative Assistant

Casey Volkswagen; Newport News (VA); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

FSA/HSA/LPFSA

Prescription drug coverage

HealthJoy App - healthcare navigation

Employee Assistance Program

401(k) with company contribution

Short- and Long-Term Disability

ID Protection

Vacation & Holiday pay

Employee discounts on vehicle parts &

Employee referral bonus program

Gym memberships discount

Job summary

Casey Auto Group seeks an organized Administrative Assistant to support its centralized Sales Business Development Center. You will manage daily admin tasks, prepare reports, and maintain department records while coordinating with multiple dealerships.

The ideal candidate is proactive, detail-oriented and able to handle confidential information. Full-time, on-site role with comprehensive benefits and growth opportunities.

Qualifications

• Exceptional organizational and time-management skills.
• Self-motivated, proactive and able to work independently.
• Strong ability to prioritize and meet deadlines.
• Excellent follow-through and accountability.
• Outstanding attention to detail and accuracy.
• Strong written and verbal communication skills.
• Able to identify potential issues and communicate promptly.
• Comfortable managing multiple tasks and shifting priorities.
• Proficient in Microsoft Office (Outlook, Word, basic Excel).
• Professional, dependable and able to handle confidential information.

Responsibilities

• Provide daily administrative support to BDC management.
• Prepare, maintain and distribute department reports weekly and monthly.
• Monitor reporting deadlines and ensure timely submission.
• Identify missing information and escalate to management.
• Maintain organized department records and schedules.
• Assist with monitoring employee activity and department performance data.
• Coordinate with multiple dealerships to collect and update information.
• Track projects from start to finish and draft communications.
• Assist with scheduling, meeting prep and admin projects.
• Maintain dealership systems and spreadsheets with accurate data.
• Handle multiple priorities in a fast-paced environment.
• Perform other admin duties and special projects as assigned.

Skills

organizational skills

time-management

proactive

prioritization

communication

attention to detail

issue identification

multitasking

Microsoft Office

Outlook

Word

Excel (basic)

CRM systems

Tools

Microsoft Office

Outlook

Word

Excel

CRM systems

Job description

Casey Auto Group is seeking a highly organized, dependable, and proactive Administrative Assistant to support our centralized Sales Business Development Center (BDC)

We are looking for someone who takes initiative, pays close attention to detail, and can manage multiple responsibilities without constant supervision. This individual will work closely with BDC management to ensure daily administrative tasks, reporting, and department operations remain organized and on schedule.

The ideal candidate doesn't just complete assigned tasks — they anticipate what needs to be done, follows through on responsibilities, and communicates important updates before being asked.

Key Responsibilities:

• Provide daily administrative and organizational support to BDC management
• Prepare, maintain, and distribute daily, weekly, and monthly department reports
• Monitor reporting deadlines and ensure all required information is submitted accurately and on time
• Proactively identify missing information, discrepancies, or outstanding tasks and bring them to management's attention
• Maintain organized department records, documents, schedules, and tracking systems
• Assist with monitoring employee activity, appointment records, and other department performance information
• Coordinate with multiple dealerships and departments to collect information, provide updates, and follow up on outstanding requests
• Track assigned projects and responsibilities from start to completion
• Draft and organize emails, announcements, and department communications
• Assist with scheduling, meeting preparation, and administrative projects
• Maintain accurate information in dealership systems and spreadsheets
• Handle multiple priorities effectively in a fast-paced environment
• Perform other administrative duties and special projects as assigned

Required Qualifications:

• Exceptional organizational and time-management skills
• Self-motivated and proactive, with the ability to work independently
• Strong ability to prioritize responsibilities and meet deadlines
• Excellent follow-through and accountability
• Outstanding attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to identify potential issues and communicate them promptly
• Comfortable managing multiple tasks and shifting priorities
• Proficiency in Microsoft Office, including Outlook, Word, and basic Excel
• Professional, dependable, and able to handle confidential information appropriately

Preferred Qualifications:

• Previous administrative or office support experience
• Previous experience supporting a manager or department
• Experience preparing reports and maintaining tracking systems
• Automotive dealership or BDC experience is preferred, but not required
• Familiarity with CRM systems
• Experience coordinating tasks and projects across multiple departments

What We Offer:

Full-Time Schedule: Monday-Friday, 9:00 am-6:00 pm

Pay:$18.00 per hour

Comprehensive Benefits

• Medical, Dental, and Vision Insurance
• FSA/HSA/LPFSA
• Prescription drug coverage
• HealthJoy App - company-paid healthcare navigation tool
• Employee Assistance Program
• 401(k) with company contribution upon eligibility
• Short- and Long-Term Disability
• Legal Resources coverage & ID Protection

Work-Life Balance

• Vacation & Holiday pay

Employee Perks

• Opportunities for professional growth
• A supportive and team-oriented work environment
• Employee discounts on vehicle purchases, parts, and services
• Employee referral bonus program
• Discounted gym memberships to OneLife & YMCA

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.