Growth-Focused Executive Assistant

Namify, LLC; Springville, Northern (UT, KY); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Namify is seeking an Executive Assistant in Springville, UT to support the CEO and the executive team. You’ll help keep calendars, schedule meetings, take meeting notes, and handle logistics while staying organized and proactive in a growing company.

You’ll coordinate meetings, lunches, events, and employee engagement activities; plan incentive travel and special events; support office needs; welcome visitors; and assist with reports, presentations, research, and special projects.

Qualifications

• Ability to manage calendars, schedule meetings, and coordinate logistics.
• Strong written and verbal communication for internal and external stakeholders.
• Comfortable using computers and learning new software and technology.
• Willingness to learn, take on new responsibilities, and maintain confidentiality.

Responsibilities

• Manage calendars, schedule meetings, send reminders, and coordinate meeting logistics.
• Take clear meeting notes and follow up on action items.
• Help executives stay organized, prepared, and focused on priorities.
• Coordinate company meetings, lunches, events, and employee engagement activities.
• Plan and coordinate company incentive travel and special events.
• Support office and facility needs, including supplies and day-to-day organization.
• Welcome visitors and help create a professional, friendly experience.
• Assist with reports, presentations, communications, research, and special projects.
• Look for ways to simplify processes and take on additional responsibilities as skills grow.

Skills

Organized

Attention to detail

Dependable

Clear communication

Multitasking

Proactive

Tech-savvy

Ownership mindset

Job description

Namify is seeking an Executive Assistant in Springville, UT to support the CEO and the executive team. You’ll help keep calendars, schedule meetings, take meeting notes, and handle logistics while staying organized and proactive in a growing company.

You’ll coordinate meetings, lunches, events, and employee engagement activities; plan incentive travel and special events; support office needs; welcome visitors; and assist with reports, presentations, research, and special projects.