Executive Assistant to CEO | Calendar & Communications Pro

JUST INGREDIENTS INC; Orem (UT); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

401K with company matching

PTO 4 weeks

Employee discounts

Job summary

Just Ingredients Inc. in Orem, Utah, is seeking an organized Executive Assistant to the CEO. You will own the CEO's calendar, prep materials, and manage communications to keep the CEO focused on strategic priorities.

This role also handles travel logistics, gatekeeping, and external-facing opportunities, partnering with the Executive Office to maintain brand voice, discretion, and professional polish across all internal and external touchpoints.

Qualifications

• 5+ years supporting a CEO in a high-growth or fast-paced environment.
• Proven ability to manage complex calendars, competing priorities, and last-minute changes.
• Experience coordinating external-facing opportunities – speaking engagements, media, awards, or partnerships – a strong plus.
• Strong slide-deck and document-building skills (PowerPoint/Google Slides) with an eye for polish and clarity.
• Excellent written and verbal communication; comfortable representing the CEO externally.
• Highly organized, detail-obsessed, and self-directed – you build your own systems rather than waiting to be told.
• A problem-solver's instinct: when something breaks, you fix it or find a path around it, fast.
• Unquestionable discretion, loyalty, and sound judgment with confidential information.

Responsibilities

• Own the CEO's calendar end-to-end – proactively scheduling, defending, and re-sequencing time to protect focus on the highest-leverage work.
• Identify and clear conflicts before they happen; triage requests for the CEO's time against what matters and needs CEO approval.
• Prep the CEO ahead of every meeting – background, topics, talking points, materials, slide packs, and logistics.
• Manage outreach and relationship pipelines for speaking events, awards, national recognition opportunities, and guest appearances.
• Research, vet, and package opportunities (speaking, media, awards, community engagement) with clear recommendations so the CEO can decide fast.
• Coordinate community engagement and external relationship-building on the CEO's behalf, representing the CEO's brand and voice accurately.
• Build polished slide packs, board materials, and briefing documents that let the CEO walk into any room fully prepared.
• Draft and manage correspondence, follow-ups, and external communications on the CEO's behalf with a consistent, on-brand voice.
• Plan and manage all travel logistics, itineraries, and contingencies.
• Act as a gatekeeper and internal connector – triaging incoming requests from leadership and staff, routing what can be handled without the CEO.
• Anticipate needs before they're asked – scan for what's coming and solve problems before they hit the CEO's desk.
• Maintain absolute discretion with confidential, sensitive, and strategic information.

Skills

Calendar management

Executive support

Communication

Slide deck building

Organization

Discretion

Travel coordination

Education

Bachelor's degree (4 year degree)

Tools

PowerPoint

Google Slides

Job description

Just Ingredients Inc. in Orem, Utah, is seeking an organized Executive Assistant to the CEO. You will own the CEO's calendar, prep materials, and manage communications to keep the CEO focused on strategic priorities.

This role also handles travel logistics, gatekeeping, and external-facing opportunities, partnering with the Executive Office to maintain brand voice, discretion, and professional polish across all internal and external touchpoints.