Executive Assistant to the CEO | Proactive, In-Office Support

Rentgrata; Lehi (UT); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Comprehensive healthcare plans

401(k) with company match

Paid Parental Leave

Unlimited Time Off

Wellness Reimbursement

Job summary

Opiniion in Lehi, UT is seeking an organized Executive Assistant to support the CEO and keep the office running smoothly. You will manage the calendar, inbox, and travel arrangements, while preparing meetings and ensuring day-to-day logistics are seamless.

The role requires a proactive, detail-oriented individual with strong communication skills and discretion. In-office, full-time position with exposure to growing company operations and potential broader responsibilities over time.

Qualifications

• Experience supporting an executive or similar role.
• Exceptional organizational skills and attention to detail.
• Strong time management and ability to prioritize effectively.
• Clear, professional written communication.
• Proactive, trustworthy - comfortable handling confidential information with discretion.
• Tech-savvy with calendar and productivity tools; interest in AI tools is a plus.
• Reliable self-starter who can work independently with minimal supervision.
• Full-time availability, in-office in Lehi, UT; valid driver’s license.

Responsibilities

• Manage and maintain the CEO’s calendar with context and proactive conflict resolution.
• Support inbox management: triage emails, draft correspondence, flag items for CEO review.
• Prepare a short daily brief covering schedule and priorities.
• Capture action items from meetings and track in project management tools.
• Prepare materials and context ahead of meetings, including leadership meetings and interviews.
• Welcome visitors and assist with meeting and event logistics.
• Book and manage travel, itineraries, and schedule changes.
• Provide day-to-day personal support and run errands as needed.

Skills

Executive support

Organizational skills

Time management

Communication

Discretion

Tech savvy

Tools

Google Workspace

ClickUp

Job description

Opiniion in Lehi, UT is seeking an organized Executive Assistant to support the CEO and keep the office running smoothly. You will manage the calendar, inbox, and travel arrangements, while preparing meetings and ensuring day-to-day logistics are seamless.

The role requires a proactive, detail-oriented individual with strong communication skills and discretion. In-office, full-time position with exposure to growing company operations and potential broader responsibilities over time.