Executive Assistant to the CEO — Strategic Gatekeeper

Just Ingredients; Orem (UT); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Competitive salary

Medical, Dental, Life Insurance

401K with company matching

4 weeks PTO

Employee discounts

Fast-paced environment

Mission-driven wellness

Job summary

Just Ingredients is seeking an organized Executive Assistant to serve as the CEO’s right hand in a fast-paced, on-site role in Orem, Utah. You will shield the CEO’s calendar, craft briefing materials, and coordinate travel while ensuring external communications reflect the CEO’s voice and the brand.

The ideal candidate has 5+ years supporting senior leadership, excellent communication, and meticulous organizational skills to navigate ambiguity and deliver polished, on-brand outputs.

Qualifications

• 5+ years supporting a CEO or senior executive in a fast-paced environment.
• Excellent calendar management in a high-demand setting.
• Experience coordinating external-facing opportunities – speaking engagements, media, awards, or partnerships.
• Strong slide-deck and document-building skills with a polished output.
• Excellent written and verbal communication; comfortable representing the CEO externally.
• Highly organized, detail‑obsessed, and discreet with confidential information.

Responsibilities

• Own the CEO's calendar end-to-end and protect focus on high-leverage work.
• Manage outreach and pipelines for speaking events, awards, media appearances, and recognition.
• Build polished slide packs, briefing documents, and on-brand communications.
• Plan and manage travel logistics, itineraries, and contingencies.
• Act as a gatekeeper and coordinate internal requests to protect the CEO's time.

Skills

Calendar management

Executive support

Travel coordination

Communications

Presentation building

Gatekeeping

Discretion

Tools

PowerPoint

Google Slides

Job description

Just Ingredients is seeking an organized Executive Assistant to serve as the CEO’s right hand in a fast-paced, on-site role in Orem, Utah. You will shield the CEO’s calendar, craft briefing materials, and coordinate travel while ensuring external communications reflect the CEO’s voice and the brand.

The ideal candidate has 5+ years supporting senior leadership, excellent communication, and meticulous organizational skills to navigate ambiguity and deliver polished, on-brand outputs.