CEO Support & Operations Coordinator

Namify-LLC; Springville (UT); On-site; USD 38,000 - 52,000; Full time

Job summary

Namify is seeking an Administrative Assistant to keep our CEO, executive team, and office organized and moving forward. Some days will be highly structured; others may involve unexpected projects that need you to jump in and make it happen.

You’ll have the opportunity to manage calendars, schedule meetings, take notes, and help executives stay focused on priorities, while coordinating company meetings, events, and staff engagement.

Qualifications

• Ability to communicate professionally in person, over the phone, and in writing.
• Comfort with computers and learning new software.
• Organized enough to manage multiple tasks, deadlines, and details.
• Willing to learn, receive feedback, and take on new responsibilities.

Responsibilities

• Manage calendars, schedule meetings, send reminders, and coordinate meeting logistics.
• Take clear meeting notes and follow up on action items.
• Help executives stay organized, prepared, and focused on their highest priorities.
• Coordinate company meetings, lunches, events, and employee engagement activities.
• Plan and coordinate company incentive travel and special events.
• Support office and facility needs, including supplies and day-to-day organization.
• Welcome visitors and help create a professional, friendly experience.
• Assist with reports, presentations, communications, research, and special projects.
• Keep track of details, deadlines, commitments, and the occasional “Hey, can you help me figure this out?”
• Look for ways to make processes simpler, faster, and better.

Skills

Organized

Dependable

Professional communicator

Multitasking

Tech-savvy

Ownership mindset

Job description

Namify is seeking an Administrative Assistant to keep our CEO, executive team, and office organized and moving forward. Some days will be highly structured; others may involve unexpected projects that need you to jump in and make it happen.

You’ll have the opportunity to manage calendars, schedule meetings, take notes, and help executives stay focused on priorities, while coordinating company meetings, events, and staff engagement.