Grant Operations Specialist for Impactful Funding

Goodstack; Milton (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

Goodstack is seeking a Grant Operations Administrator to manage grant calendars, extract application questions, assemble submissions, and ensure accuracy before final submission. You will coordinate with writers and reviewers to maintain a zero-error mindset and meet deadlines.

The role welcomes candidates from administrative backgrounds, including proposals or intake coordination, with emphasis on precision and organizational skills. Notion and Google Workspace familiarity is a plus.

Qualifications

• 0–2 years of experience in administrative, operations, or data entry roles.
• Exceptional precision in data entry, copy-pasting, and proofreading; an eye for formatting errors.

Responsibilities

• Grant Calendar & Schedule Management: create, update, and maintain grant calendars for assigned nonprofit clients.
• Question Extraction & Portal Setup: extract exact application questions and format into templates.
• Application Completion & Form Assembly: input content and attach necessary supporting documents.
• Quality Assurance & Coherence Check: proofreading and formatting to ensure coherence and correct portal fields.
• Submission Execution & Logging: execute final submission and log confirmations in the system.

Skills

Data entry

Proofreading

Time management

Attention to detail

Tools

Notion

Google Workspace

CRMs

Job description

Goodstack is seeking a Grant Operations Administrator to manage grant calendars, extract application questions, assemble submissions, and ensure accuracy before final submission. You will coordinate with writers and reviewers to maintain a zero-error mindset and meet deadlines.

The role welcomes candidates from administrative backgrounds, including proposals or intake coordination, with emphasis on precision and organizational skills. Notion and Google Workspace familiarity is a plus.