Global Mobility Coordinator

Russell Tobin; United States; Remote; USD 46,838 - 49,593; Full time

Benefits offered by this job

Comprehensive healthcare coverage

401(k) retirement savings

Employee assistance program

Job summary

A leading recruitment agency is seeking a Global Immigration Coordinator to manage international work visa cases for an AI research client. The role requires 6+ years of immigration coordination experience, with strong knowledge of work visa processes across APAC and EMEA. This position is crucial for compliance and requires strong organizational and communication skills. Pay ranges from $34 to $36 per hour, based on experience.

Qualifications

• 6+ years of experience in immigration coordination with a focus on global (non-U.S.) immigration.
• Strong knowledge of work visa processes across APAC and EMEA.
• Familiarity with immigration case management platforms or ticketing systems.

Responsibilities

• Manage the lifecycle of international work visa cases.
• Coordinate short-term global business travel visa support.
• Monitor and triage the immigration team inbox; ensure inquiries are handled appropriately.

Skills

Immigration coordination

Knowledge of work visa processes

Attention to detail

Organizational skills

Communication skills

Tools

Workday

Excel

Slack

Job description

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This range is provided by Russell Tobin. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$34.00/hr - $36.00/hr

Direct message the job poster from Russell Tobin

Senior Associate Recruiter | Nationwide Enterprise Recruitment | Focused on Building Lasting Client & Candidate Relationships

Russell Tobin & Associates is currently seeking a Global Immigration Coordinator to work for our client, a leading AI research and deployment company dedicated to ensuring that artificial general intelligence (AGI) benefit all of humanity. This role is focused exclusively on non-U.S. immigration and will be instrumental in coordinating international work visa cases, overseeing business travel support, maintaining compliance, and managing data and vendor performance.

Pay: $34-$36/hr. based on experience

Schedule: M-F

Responsibilities:

• Manage the lifecycle of international work visa cases: initiation, tracking, documentation, and filings
• Fully own and coordinate short-term global business travel visa support
• Track vendor performance against SLAs and escalate issues as needed
• Proactively follow up with vendors and international employees to ensure timelines are met
• Monitor and triage the immigration team inbox; tag, route, and escalate inquiries appropriately
• Maintain immigration records, trackers, and documentation in compliance with global standards
• Respond to case status and hiring timeline questions from employees and cross-functional stakeholders
• Extract, validate, and manage non-U.S. immigration data from internal systems such as Workday and ATS
• Collaborate with vendors and internal teams to optimize global immigration workflows
• Assist with document collection, support letters, audits, scheduling, and general admin tasks
• Travel to San Francisco HQ for onboarding and in-person working sessions every two months

Requirements:

Mandatory:

• 6+ years of experience in immigration coordination with a focus on global (non-U.S.) immigration
• Strong knowledge of work visa processes across APAC and EMEA (including UAE)
• Familiarity with immigration case management platforms or ticketing systems
• Proficiency with Workday, Excel, and Slack
• High attention to detail and comfort working with sensitive data
• Strong organizational and communication skills
• Ability to work independently and handle multiple priorities

Preferred:

• Experience with SQL and Ashby
• Previous experience in a tech or global mobility environment

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Human Resources

• Industries

  Technology, Information and Media

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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