Front Office & Operations Coordinator

Velaura AI, Inc.; Santa Clara (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Velaura is seeking an Office Administrator / Receptionist to support day-to-day operations at our Santa Clara office. This role is the first point of contact for employees, candidates, visitors, and vendors, ensuring a welcoming, efficient workplace.

The ideal candidate is proactive, service-oriented, and capable of managing multiple priorities in a fast-paced environment. Prior experience in a similar role is required.

Qualifications

• Two or more years of experience in office administration, reception, or related role.
• Strong organizational skills and attention to detail; ability to prioritize multiple tasks.

Responsibilities

• Serve as first point of contact for employees, candidates, visitors, and vendors; manage reception and front-office operations.
• Manage general inquiries, mail, packages, courier requests, conference room calendars, and shared spaces.
• Coordinate with facilities, janitorial, and vendors for smooth daily operations.
• Manage office supplies, snacks, beverages, and inventory; track invoices and vendor docs.
• Support onsite interviews, meetings, events, onboarding and offboarding activities; coordinate workspace, badges, and equipment.
• Provide general administrative support to executives and team; handle confidential information with discretion.

Skills

Organizational skills

Communication skills

Multitasking

Customer service

Problem solving

Tools

Google Workspace

Microsoft Office

Calendar management

Video conferencing tools

Job description

Velaura is seeking an Office Administrator / Receptionist to support day-to-day operations at our Santa Clara office. This role is the first point of contact for employees, candidates, visitors, and vendors, ensuring a welcoming, efficient workplace.

The ideal candidate is proactive, service-oriented, and capable of managing multiple priorities in a fast-paced environment. Prior experience in a similar role is required.