Front Desk & Calendar Administrator — In-Office

Velosio, LLC; Atlanta (GA); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Remote or hybrid working environment

Unlimited PTO

401k Match

StayWell Wellness Program

Medical Insurance options

Dental Insurance options

Vision Insurance options

Job summary

Velosio, LLC is seeking an Administrative Assistant/Receptionist to support day-to-day operations in our Atlanta office. This in-person role serves as the face of the office, manages the front desk, coordinates leadership calendars, and provides general administrative support to keep the office running smoothly.

The ideal candidate is highly organized, service-oriented, detail-focused, and comfortable balancing front desk duties with frequent scheduling requests.

Qualifications

• Associate's degree required; bachelor's degree preferred.
• Up to three years of experience in administrative support, reception, customer service, hospitality, or related environment.
• Strong organizational skills with the ability to manage multiple priorities and attention to detail.
• Excellent verbal and written communication skills with a professional, service-oriented approach.
• Working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint.

Responsibilities

• Serve as the primary point of contact for the Atlanta office and create a positive first impression for visitors.
• Maintain the reception area, conference rooms, and shared spaces in a professional, organized manner.
• Coordinate visitor arrival, office access, room reservations, and basic onsite logistics.
• Manage incoming/outgoing mail, deliveries, and courier requests.
• Monitor office inventory and coordinate orders for supplies and workplace needs.
• Escalate facilities or technology issues to the appropriate internal team or vendor.
• Own day-to-day scheduling support for designated leadership team members and manage calendars across multiple time zones.
• Coordinate meeting logistics including rooms, virtual links, agendas, catering, and visitor information.

Skills

Calendar coordination

Organizational skills

Communication skills

Customer service

Professional demeanor

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Velosio, LLC is seeking an Administrative Assistant/Receptionist to support day-to-day operations in our Atlanta office. This in-person role serves as the face of the office, manages the front desk, coordinates leadership calendars, and provides general administrative support to keep the office running smoothly.

The ideal candidate is highly organized, service-oriented, detail-focused, and comfortable balancing front desk duties with frequent scheduling requests.