Front Desk & Recruiting Support Coordinator

Ultimate Staffing; Palo Alto (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Professional corporate setting

Job summary

Ultimate Staffing in Palo Alto, CA is seeking a polished Receptionist to be the face of a busy executive office. You will warmly welcome guests, manage the lobby, handle calls, and coordinate meeting spaces while supporting recruiting coordination and general administrative tasks.

The role offers exposure to executive-level operations in a professional corporate environment, with opportunities to grow into broader administrative responsibilities.

Qualifications

• 2+ years of receptionist/administrative/front office experience.
• Polished, welcoming communication style.
• Strong organizational skills and attention to detail.
• Proficient with Microsoft Office and Outlook.

Responsibilities

• Welcome and assist visitors, candidates, employees, and vendors.
• Manage front desk operations and visitor check-in procedures.
• Answer and route incoming calls and respond to general inquiries.
• Schedule conference rooms and prepare meeting spaces.
• Maintain a clean, professional lobby, kitchen, and common areas.
• Order, receive, stock, and organize office and kitchen supplies.
• Assist with food and beverage setup for meetings and events.
• Coordinate candidate interviews and recruiting-related scheduling.
• Partner with facilities and vendors to support office operations.
• Assist with onboarding activities and administrative projects.

Skills

Reception experience

Customer service

Organizational skills

Multitasking

Professional communication

Team-oriented

Tools

Microsoft Office

Outlook

Job description

Ultimate Staffing in Palo Alto, CA is seeking a polished Receptionist to be the face of a busy executive office. You will warmly welcome guests, manage the lobby, handle calls, and coordinate meeting spaces while supporting recruiting coordination and general administrative tasks.

The role offers exposure to executive-level operations in a professional corporate environment, with opportunities to grow into broader administrative responsibilities.