Front Desk & Office Operations Coordinator

LFGroup.ai; Palo Alto (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Stock options

Long-term incentives

Medical, vision, dental coverage

401(k) retirement plan

Short-term disability insurance

Life insurance

Paid vacation (3 weeks) and 10+ paid U

Discretionary bonuses

Employee discounts

Job summary

LFG, based in California, is seeking an Office Administrator to be the first point of contact for visitors and a central support for the team. You will handle supplies, travel, onboarding, meetings, and invoices, ensuring smooth daily operations in the Palo Alto office.

The role requires at least 1 year in admin, strong organization, and proficiency with Google Workspace or Microsoft Office, plus discretion with confidential information.

Qualifications

• 1 year or more in office administration or a similar role.
• Strong organization and follow-through.
• Proficiency with Google Workspace or Microsoft Office.
• Clear written and spoken communication.
• Discretion with confidential information.

Responsibilities

• Manage office supplies, mail, shipping, vendors and building services.
• Greet visitors and manage visitor sign-in and badges.
• Support scheduling, travel booking and expense reports for the leadership team.
• Coordinate new-hire setup with HR and IT, including desk, equipment and access.
• Organize meetings, team events and catering.
• Submit office invoices and purchase requests to Finance.

Skills

Organization

Communication

Time management

Discretion

Customer service

Tools

Google Workspace

Microsoft Office

Job description

LFG, based in California, is seeking an Office Administrator to be the first point of contact for visitors and a central support for the team. You will handle supplies, travel, onboarding, meetings, and invoices, ensuring smooth daily operations in the Palo Alto office.

The role requires at least 1 year in admin, strong organization, and proficiency with Google Workspace or Microsoft Office, plus discretion with confidential information.