Front Desk & Office Operations Specialist

Paradigm; San Francisco (CA); In loco; USD 48.000 - 62.000; Tempo pieno

Descrizione del lavoro

Paradigm is seeking a Receptionist to support our San Francisco workspace with day-to-day office operations and light vendor management. The role focuses on creating a productive environment and impeccable first impressions for visitors and portfolio companies.

You will join a high-performing admin team reporting to the Office Operations Lead, with an emphasis on professionalism, initiative, and proactive problem solving. This is an onsite, Monday–Friday role within a hybrid-friendly firm.

Competenze

• Bachelor’s degree and relevant work experience.
• Strong organizational skills and ability to multitask.
• Excellent written and oral communication.
• Fluent with Google Office platforms and Microsoft Office.
• High levels of integrity and discretion.

Mansioni

• Coordinate with building management, facilities and other office-related vendors to ensure a safe and well-maintained work environment; process related work orders, and ensure follow-up.
• Coordinate with the IT department.
• Manage visitor access and greet visitors upon arrival - first impressions are crucial.
• Receive and sort incoming mail and deliveries, and manage outgoing mail.
• Manage office supplies inventory and place orders as necessary.
• Develop office policies and procedures, and ensure they are implemented appropriately.
• Identify opportunities for process and office management improvements, and design and implement new systems.
• Manage and support requests from employees and Portfolio employees with a positive attitude.
• Collaborate with our Office Operations team to support consistency across offices, ad hoc projects, and events.

Conoscenze

Organizational skills

Multitasking

Written and verbal communication

Integrity and discretion

Time management

Problem solving

Formazione

Bachelor’s degree and relevant work experience

Strumenti

Google Workspace

Microsoft Office

Descrizione del lavoro

Paradigm is seeking a Receptionist to support our San Francisco workspace with day-to-day office operations and light vendor management. The role focuses on creating a productive environment and impeccable first impressions for visitors and portfolio companies.

You will join a high-performing admin team reporting to the Office Operations Lead, with an emphasis on professionalism, initiative, and proactive problem solving. This is an onsite, Monday–Friday role within a hybrid-friendly firm.