Front Office Coordinator — Reception & Admin Support

Bluestone Real Estate Services; Salem (OR); On-site; USD 38,000 - 49,000; Full time

Benefits offered by this job

Three weeks PTO

Eight paid holidays

Medical, dental, and vision insurance

401(k) with company match and vesting

Company-paid life insurance

Education and professional development

Paid volunteer and community events

Opportunities for advancement

Job summary

Bluestone Real Estate Services in Salem, Oregon is seeking an Administrative Assistant / Receptionist to be the friendly first contact for visitors, residents, clients, and vendors while supporting the property management team.

Hours are Monday–Friday, 8am–5pm. You will manage front desk coverage, handle calls and emails, and help with scheduling, data entry, and document preparation.

Qualifications

• Experience in an administrative or front desk role.
• Friendly, professional demeanor with strong customer service.
• Ability to manage multiple tasks and prioritize.
• Familiarity with property management software like AppFolio.

Responsibilities

• Greet visitors and provide a friendly, professional first impression.
• Answer incoming calls, respond to inquiries, and direct callers to the appropriate team members.
• Manage front desk coverage and help keep the office welcoming, organized, and running smoothly.
• Assist the property management team with administrative tasks, correspondence, and document preparation.
• Monitor and respond to general office emails and route requests as needed.
• Scan, copy, file, and maintain accurate electronic and physical records.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Assist with scheduling, data entry, and updating information in company systems.
• Order office supplies and help maintain an organized, professional workspace.
• Support the team with special projects and other administrative tasks as needed.

Skills

Customer service

Interpersonal skills

Organization

Time management

Attention to detail

Verbal & written communication

Multitasking

Reliability

Initiative

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Bluestone Real Estate Services in Salem, Oregon is seeking an Administrative Assistant / Receptionist to be the friendly first contact for visitors, residents, clients, and vendors while supporting the property management team.

Hours are Monday–Friday, 8am–5pm. You will manage front desk coverage, handle calls and emails, and help with scheduling, data entry, and document preparation.