Dynamic Office Coordinator & Admin Pro (Real Estate)

Sbhonline; Hewlett (NY); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Sbhonline is seeking an Administrative Assistant / Office Coordinator to support daily office operations at a commercial real estate services firm. The role is ideal for someone who is highly organized, proactive, and comfortable managing a variety of administrative tasks.

Responsibilities include greeting visitors, answering calls, handling mail and shipments, maintaining internal spreadsheets, processing invoices, and providing HR and staff support.

Qualifications

• Associate degree preferred.
• Prior administrative or office support experience preferred.
• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Excellent communication and customer service skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Highly proficient in Excel.

Responsibilities

• Manage front desk operations, greeting visitors and handling inquiries with professionalism.
• Answer and direct calls using a multi-line phone system, demonstrating excellent phone etiquette.
• Prepare and manage incoming and outgoing mail and FedEx shipments
• Manage and update internal spreadsheets
• Handle appliance orders and track order updates
• Assist with bookkeeping tasks and perform data entry by allocating and processing invoices
• Provide administrative support for HR-related tasks and documentation
• Provide staff support by addressing needs promptly and efficiently.
• Assist with daily office tasks and support administrative duties as needed.

Skills

Excel

Organizational skills

Time management

Communication

Customer service

Multitasking

Education

Associate degree

Job description

Sbhonline is seeking an Administrative Assistant / Office Coordinator to support daily office operations at a commercial real estate services firm. The role is ideal for someone who is highly organized, proactive, and comfortable managing a variety of administrative tasks.

Responsibilities include greeting visitors, answering calls, handling mail and shipments, maintaining internal spreadsheets, processing invoices, and providing HR and staff support.