Administrative Assistant

Bluestone-Real-Estate-Services-1; Salem (OR); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Three weeks of Paid Time Off

Eight paid holidays

Medical, dental, and vision insurance

401(k) with company match and vesting

Company-paid life insurance

Education and professional development

Paid volunteer and community events

Opportunities for advancement

Job summary

Bluestone Real Estate Services in Salem, Oregon is seeking an Administrative Assistant / Receptionist to be the welcoming front line for visitors, residents, clients, and vendors while supporting the property management team.

You will greet guests, answer calls, manage mail, schedule, and maintain records with a friendly, organized approach. This role offers steady hours Monday–Friday, 8am–5pm.

Qualifications

• Experience in receptionist or admin support roles.
• Customer-service mindset with professional demeanor.
• Familiarity with property management software a plus.

Responsibilities

• Greet visitors and provide a friendly, professional first impression.
• Answer incoming calls, respond to inquiries, and direct callers to the appropriate team members.
• Manage front desk coverage and help keep the office welcoming, organized, and running smoothly.
• Assist the property management team with administrative tasks, correspondence, and document preparation.
• Monitor and respond to general office emails and route requests as needed.
• Scan, copy, file, and maintain accurate electronic and physical records.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Assist with scheduling, data entry, and updating information in company systems.
• Order office supplies and help maintain an organized, professional workspace.
• Support the team with special projects and other administrative tasks as needed.

Skills

Customer service

Interpersonal skills

Written communication

Verbal communication

Organization

Time management

Multitasking

Tools

Outlook

Word

Excel

AppFolio

Job description

ADMINISTRATIVE ASSISTANT / RECEPTIONIST

Bluestone Real Estate Services | Salem, Oregon

Are you friendly, organized, and someone who enjoys helping people? Do you take pride in keeping an office running smoothly and making a great first impression?

Bluestone Real Estate Services is looking for an Administrative Assistant / Receptionist to support our Salem office. You'll be the first point of contact for visitors, residents, clients, and vendors while providing day-to-day administrative support to our property management team. The hours for this position are Monday through Friday, 8am to 5pm.

This is a great opportunity for someone who enjoys variety, stays organized, and knows how to balance great customer service with getting things done.

WHAT YOU'LL DO

• Greet visitors and provide a friendly, professional first impression.
• Answer incoming calls, respond to inquiries, and direct callers to the appropriate team members.
• Manage front desk coverage and help keep the office welcoming, organized, and running smoothly.
• Assist the property management team with administrative tasks, correspondence, and document preparation.
• Monitor and respond to general office emails and route requests as needed.
• Scan, copy, file, and maintain accurate electronic and physical records.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Assist with scheduling, data entry, and updating information in company systems.
• Order office supplies and help maintain an organized, professional workspace.
• Support the team with special projects and other administrative tasks as needed.

WHAT YOU'LL BRING

• Excellent customer service and interpersonal skills.
• A friendly, professional demeanor and positive attitude.
• Strong written and verbal communication skills.
• Good organization, time management, and attention to detail.
• Ability to multitask, manage interruptions, and prioritize competing requests.
• Comfort using Microsoft Outlook, Word, Excel, and other office technology.
• Dependability, initiative, and a willingness to pitch in wherever needed.

Even better if you have:

• Previous experience in a receptionist, administrative assistant, or front desk role.
• Experience in property management, real estate, or a related industry.
• Familiarity with AppFolio or other property management software.

WHY JOIN BLUESTONE?

• Be the welcoming face of our office. Help create a positive experience for everyone who calls or visits.
• Enjoy variety. From helping visitors to supporting property managers, no two days are exactly alike.
• Be part of a team. Work with professionals who value collaboration, communication, and great service.
• Make an impact. Your organization, reliability, and follow-through help keep the entire office running smoothly.
• Grow with us. Gain experience in property management and develop skills that can open doors to future opportunities.

WHAT WE OFFER

• Competitive compensation
• Three weeks of Paid Time Off
• Eight paid holidays
• Medical, dental, and vision insurance
• 401(k) with company match and immediate vesting
• Company-paid life insurance
• Education and professional development assistance
• Paid volunteer and community events
• Opportunities for advancement

Bluestone Real Estate Services is an Equal Opportunity Employer committed to creating a diverse, inclusive, and respectful workplace. We welcome applicants from all backgrounds and celebrate the unique perspectives that strengthen our communities.