Front Desk & Visitor Experience Specialist (Hybrid)

Howden Group; Costa Mesa (CA); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Flexible PTO

Parental leave

Life insurance

Disability insurance

Job summary

Howden is seeking a detail-oriented Receptionist for our Newport Beach, CA office. You will be the welcoming first point of contact, directing visitors, managing calls, and supporting daily front office operations.

Ideal candidates will have reception/front-office experience, strong communication skills, and the ability to multitask in a fast-paced corporate setting. Hybrid work options and a discretionary bonus are possible, with comprehensive benefits.

Qualifications

• Proven experience in a receptionist/front-office role in a corporate setting.
• Strong written and verbal communication for professional interactions.
• Excellent attention to detail and organizational abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Willingness to learn and grow within the organization.

Responsibilities

• Serve as the first point of contact for clients, visitors, carriers, and vendors with a welcoming front office presence.
• Greet, sign in visitors, notify staff of arrivals, and maintain a professional reception area.
• Answer, screen, and route incoming calls to appropriate departments.
• Assist with mail, packages, and courier deliveries.
• Coordinate meeting room scheduling and prepare spaces as needed.
• Support with onboarding logistics for new hires and visitors.
• Handle confidential information with discretion and privacy.

Skills

Receptionist experience

Communication skills

Microsoft Office

Attention to detail

Multitasking

Organizational skills

Adaptability

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Howden is seeking a detail-oriented Receptionist for our Newport Beach, CA office. You will be the welcoming first point of contact, directing visitors, managing calls, and supporting daily front office operations.

Ideal candidates will have reception/front-office experience, strong communication skills, and the ability to multitask in a fast-paced corporate setting. Hybrid work options and a discretionary bonus are possible, with comprehensive benefits.