Front Desk & Office Admin Coordinator

OHLA USA; Irvine (CA); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) with employer matching

Tuition Reimbursement after 1 year

Personal Time Off (PTO)

Engaging work environment

Job summary

OHLA USA in Irvine, CA is seeking a professional Receptionist to serve as the first point of contact and provide friendly front desk coverage and essential admin support. The role requires coordinating meetings, handling mail, and assisting multiple departments to keep the office organized.

The ideal candidate has at least 3 years of administrative experience, strong communication skills, and a valid driver's license.

Qualifications

• 3+ years of administrative assistant experience in a professional setting.
• Strong verbal and written communication skills.
• Ability to greet visitors professionally and maintain confidentiality.
• Proficient with Microsoft Office suite and Outlook.
• Reliable transportation and valid driver's license.

Responsibilities

• Provide front desk coverage during regular business hours.
• Greet visitors and route inquiries professionally.
• Answer and screen calls, manage messages.
• Coordinate meeting rooms and travel arrangements.
• Support HR, Payroll, IT, and other departments as needed.
• Maintain organized, welcoming office environment.

Skills

Administrative experience

Verbal communication

Written communication

Interpersonal skills

Driver’s license

Education

High School Diploma or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

OHLA USA in Irvine, CA is seeking a professional Receptionist to serve as the first point of contact and provide friendly front desk coverage and essential admin support. The role requires coordinating meetings, handling mail, and assisting multiple departments to keep the office organized.

The ideal candidate has at least 3 years of administrative experience, strong communication skills, and a valid driver's license.