Front Office & Admin Coordinator

Stone Mountain Access Systems; Hillside, Northern (IL, KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Stone Mountain Access Systems in Hillside, Illinois, is seeking an Office/Administrative professional responsible for front office activities, including reception, mail handling, and basic facilities support.

The role requires accuracy in processing payments and invoices, filing, and coordinating with vendors; you will contribute to a professional image and assist on special projects as needed.

Responsibilities

• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Applies customer payments, researches and solves payment discrepancies and makes adjustments to accounts as needed.
• Reviews all invoices for appropriate documentation and approval prior to payment.
• Submits Certificates of Insurance to ensure compliance.
• Performs filing and copying.
• Maintains office equipment, including copier, fax machine, etc. and orders supplies as needed.
• Participates as needed in special projects.
• Financial Management
• Ethical Conduct
• Thoroughness

Job description

Stone Mountain Access Systems in Hillside, Illinois, is seeking an Office/Administrative professional responsible for front office activities, including reception, mail handling, and basic facilities support.

The role requires accuracy in processing payments and invoices, filing, and coordinating with vendors; you will contribute to a professional image and assist on special projects as needed.