Front Desk & Admin Pro — Office Ops & Accounting

Synergy Construction Group; Illinois; On-site; USD 38,000 - 52,000; Full time

Job summary

Synergy Construction Group in Chicagoland is seeking an Administrative Assistant/Receptionist to be the face of our office and support day-to-day operations, including basic accounting tasks. You’ll greet visitors, route calls, manage mail, and help keep files organized.

This role offers variety, collaboration with subcontractors, and opportunities to learn construction workflows. Strong organizational and communication skills will help you thrive in a busy office environment.

Qualifications

• Experience in office admin, reception, or similar role.
• Exposure to invoicing, reconciliation, or financial admin tasks.
• Experience in a construction environment is preferred.

Responsibilities

• Answer and route incoming calls; greet visitors.
• Manage deliveries and incoming/outgoing mail.
• Enter invoices and assist with credit card reconciliation.
• Support basic accounting tasks with accuracy and timeliness.
• Order and maintain office supplies.
• Assist subcontractors with waivers and documentation.
• Keep files organized (digital and physical).
• Maintain common areas (kitchen, conference rooms).
• Support office events and general coordination.
• Provide admin support to leadership.
• Notarize documents as needed.

Skills

Office administration

Reception

Invoicing

Credit card reconciliation

Strong organization

Professional communication

Team oriented

Job description

Synergy Construction Group in Chicagoland is seeking an Administrative Assistant/Receptionist to be the face of our office and support day-to-day operations, including basic accounting tasks. You’ll greet visitors, route calls, manage mail, and help keep files organized.

This role offers variety, collaboration with subcontractors, and opportunities to learn construction workflows. Strong organizational and communication skills will help you thrive in a busy office environment.