Office Administrator

Spreporting; Glen Carbon (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Spreporting in Glen Carbon, IL seeks an Office Administrator to support daily office operations, HR processes, and employee engagement. This on-site role ensures smooth administrative workflow and a welcoming environment for employees and visitors.

You will handle front desk duties, greet clients, manage incoming packages, and coordinate supplies while supporting HR initiatives, workspace readiness, and communication with employees and service providers.

Responsibilities

• Front Desk & General Support: Answer and route incoming calls promptly and accurately.
• Front Desk & General Support: Greet clients, visitors and resource partners in a professional and welcoming manner.
• Front Desk & General Support: Manage incoming and outgoing UPS/FedEx packages, including logging and distribution.
• Front Desk & General Support: Order office supplies and maintain inventory levels and stock kitchen/break areas/restrooms.
• Front Desk & General Support: Maintain a clean and organized reception area.
• HR Support and Office & Administrative Operations: Support the HR Manager with administrative tasks, HR initiatives, and employee communications.
• HR Support and Office & Administrative Operations: Prepare the workstations for new employees, ensuring the space is clean and they have needed supplies.
• HR Support and Office & Administrative Operations: Assist with monitoring the HR inbox and expedite urgent matters appropriately.
• HR Support and Office & Administrative Operations: Assistwith benefit administration, includingenrollmentcommunication, invoice processing, and employee inquiries.
• HR Support and Office & Administrative Operations: Maintain office areas and coordinate service providers as needed.
• HR Support and Office & Administrative Operations: Managing the Conference room calendar and setting up the conference rooms for meetings

Job description

Location :Glen Carbon, IL

Reports To: HR Manager

Hours: Monday -Friday, 8:00-4:30 (40 hours/week)

On-site position

Position Summary

The Office Administrator supports daily office operations, HR processes, and employee engagement activities. This role ensures smooth administrative workflow and a welcoming environment for employees and visitors.

Key Responsibilities

Front Desk & General Support

• Answer and route incoming calls promptly and accurately.
• Greet clients, visitors and resource partners in a professional and welcoming manner.
• Manage incoming and outgoing UPS/FedEx packages, including logging and distribution.
• Order office supplies and maintain inventory levels and stock kitchen/break areas/restrooms.
• Maintain a clean and organized reception area.

HR Support and Office & Administrative Operations

• Support the HR Manager with administrative tasks, HR initiatives, and employee communications.
• Prepare the workstations for new employees, ensuring the space is clean and they have needed supplies.
• Assist with monitoring the HR inbox and expedite urgent matters appropriately.
• Assistwith benefit administration, includingenrollmentcommunication, invoice processing, and employee inquiries.
• Maintain office areas and coordinate service providers as needed.
• Managing the Conference room calendar and setting up the conference rooms for meetings