Office/Administrative – Hillside

Stone Mountain Access Systems; Hillside, Northern (IL, KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Stone Mountain Access Systems in Hillside, Illinois, is seeking an Office/Administrative professional responsible for front office activities, including reception, mail handling, and basic facilities support.

The role requires accuracy in processing payments and invoices, filing, and coordinating with vendors; you will contribute to a professional image and assist on special projects as needed.

Responsibilities

• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Applies customer payments, researches and solves payment discrepancies and makes adjustments to accounts as needed.
• Reviews all invoices for appropriate documentation and approval prior to payment.
• Submits Certificates of Insurance to ensure compliance.
• Performs filing and copying.
• Maintains office equipment, including copier, fax machine, etc. and orders supplies as needed.
• Participates as needed in special projects.
• Financial Management
• Ethical Conduct
• Thoroughness

Job description

Reports to: General Manager Date: August 3, 2026

JOB DESCRIPTION

Summary/Objective

The Office/Administrative position is responsible for overall front office activities, including the reception area, mail, and facilities.

Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Applies customer payments, researches and solves payment discrepancies and makes adjustments to accounts as needed.
• Reviews all invoices for appropriate documentation and approval prior to payment.
• Submits Certificates of Insurance to ensure compliance.
• Performs filing and copying.
• Maintains office equipment, including copier, fax machine, etc. and orders supplies as needed.
• Participates as needed in special projects.
• Financial Management
• Ethical Conduct
• Thoroughness

Supervisory Responsibility

None required for this position.

Work Environment This job operates in a professional office environment. This role routine'…...